(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
New Property Manager
Much of the meeting was taken up with the details of transferring responsibilities from our old property manager, Evergreen-Harvard to New Star Properties, LLC.
Tim Wege from New Star Properties was present.
In sum, many functions now performed by the BOD will now be the responsibility of the New Star Properties.
All requests for Additions, Alterations or Improvements must now be submitted through the New Star web portal or via email to info@newstarpropertiesnh.com. (New Form to be used for requests)
All requests or complaints concerning property maintenance will now go through New Star Properties, not the Board of Directors.
In particular, residents are asked not to communicate directly with property maintenance contractors. (The only exception would be if they wanted to hire one of the contractors.)
Three quarters of our residents are already registered at the new property manager’s web portal: https://newstar.appfolio.com/connect/users/sign_in.
Additions, Alterations or Improvements
Temporarily the Board is no longer approving requests for improvements outside of owner’s “limited common areas”.
Because issues have arisen concerning the HOA’s responsibility for maintaining improvements that have been made in the “common areas”, the Board, with the help of legal counsel, wants to formulate a comprehensive policy concerning such improvements. Until this policy is in place no other such requests will be approved.
Our new lawyer, Gary M Daddario of Winer and Bennett, LLP. https://www.winerbennett.com/attorneys/Gary-Daddario.html was present at the meeting.
Contractor to HOA Transition Issues
On Friday, June 22, 2018, Town representatives will do their final inspection of the Hickory Woods development prior to releasing to the contractor the outstanding bonds still held by the Town.
As a measure of the Board’s determination and confidence in this process, one of the Board members opined that the Town would “rubber stamp” the project and release the bonds without objection.
Referring to one the the more important issues identified by the Transition Committee (substandard paving of Tavern Hill Road) the Board also discussed forming a Task Force to periodically inspect Tavern Hill Road and remove hazardous nails protruding from the road way. (I am not sure if they were kidding.) 🙂
Septic System Task Force:
The Septic System Task force completed putting together packages for all the residents which contain information needed to maintain and service your septic systems.
The packages can be picked up and signed for at the club house.
The Task Force is disbanded as of 7/15/18.
New Committees and Task Forces
A new Task Force will be formed to consider common area improvements that might enhance the appearance of the community.
A new committee will be formed to consider and recommend architectural standards for the HOA.
Of course, we must not forget a new Task Force for hazardous nail removal from Tavern Hill Road 🙂