Category Archives: Association News

News about and from our Homeowner’s Association

Zoning Board of Adjustment denies re-hearing appeal

November 20, 2025 from the HW BOD:
Last night (Wednesday November 19) the Londonderry Zoning Board, in a vote of 3 to 2, denied the developer’s request for a rehearing on the denial for variances to develop six duplexes on land adjacent to Hickory Woods. Given the Zoning Board denial, our understanding is that the developer has the option to take his case to Superior Court. We will monitor the situation going forward.
~~~~~~~~~~~~~~~~~~

November 19, 2025 – From Tori William:
Zoning Board agenda for Wednesday November 19. Please note the Hickory Woods developer request for rehearing is in section: “VI. Other Business” of the agenda and highlighted in yellow. LINK
An update will be provided to the community after the meeting.

~~~~~~~~~~~~~~~~~~

NOVEMBER 19th Hearing: Check the Londonderry Agenda page for information
The Developer has the right to a hearing on NOVEMBER 19th. This is not a public hearing (no public comment) but a re-examination of the evidence presented at the September hearing. If the developer’s request is approved, there will be a hearing in December when we (Hickory Woods) can say what we wish. If the November meeting denies the request, the developer could go to Superior Court and it could take 6 months+ to resolve. Hickory Woods could file an objection if necessary.
Our show of force (numbers) at the meeting is important.
~~~~~~~~~~~~~~~~~

Hickory Woods was well represented by our lawyer and our able spokespeople, Brian Wells and Paul Ramsey.

9/17/2025 – SUCCESS! – the Zoning Board of Adjustment DENIED the variance in a 5-0 vote.

Well done! THANK YOU to the 80+ people who attended the hearing.

~~~~~~~~~~~~~~~~~~~

The variance requests for the property adjacent to Hickory Woods are the FIRST TWO items on the AGENDA for the September 17, 2025 meeting of the Zoning Board of Adjustment LINK The first two items:

Case No. 08-20-2025-7 Request for variance from LZO Section 4.6.6.5 to allow the construction of six duplexes. The parcel is located at 296 Nashua Road in the Commercial II (C-2) zoning district. Tax Map 002, Lot 25-0, Vigeant Family Properties, LLC (Owner/ Applicant) Documents: Case No. 08-20-2025-7 296 Nashua Road.pdf
Case No. 08-20-2025-6 Request for variance from LZO Section 4.6.6.7.D.4.d.1 of the Route 102 Performance Overlay District to allow the encroachment into 75 feet of the AR-I Zoning District buffer. The parcel is located at 296 Nashua Road in the Commercial II (C-2) zoning district. Tax Map 002, Lot 25-0, Vigeant Family Properties, LLC (Owner/Applicant) Documents Case No. 08-20-2025-6 296 Nashua Road.pdf

~~~~~~~~~~~~~~~
August 20, 2025: NO GO for tonite! The Londonderry Code Enforcement officer made an announcement at 6:45 that the variance cases involving 296 Nashua Road would not be heard because of the 75 foot vs. 50 foot buffer. Apparently, the lawyer needs more time to prepare. So, mark your calendars for next month – September 17th.
~~~~~~~~~~~~~~~

August 20 Agenda for the Zoning Board of Adjustment is now available: LINK
The adjustment to the buffer zone is noted on the agenda.
We all received a certified letter this week including the 75 foot buffer zone.
IT IS SO IMPORTANT THAT HICKORY WOODS RESIDENTS SHOW UP IN FORCE TO THE MEETING AT 7 PM ON AUGUST 20TH.
~~~~~~~~~~~~~~~

July 16, 2025 – The developer asked for a continuance to August 20. It might have had something to do with the approximately 60 Hickory Woods residents who packed the room. We were ready! There were only 3 Zoning Board members present; appeals had to get 3 positive votes for success.
~~~~~~~~~~~~~~~

Londonderry Zoning Board of Adjustment Meeting is on Wednesday, July 16th at 7 PM. The hearing of the variance request for the development of the property abutting Hickory Woods is on the docket. It is SO IMPORTANT THAT WE HAVE A SHOW OF FORCE by attending in person! LINK to the agenda – we are 4th and 5th on the docket (there are two variance requests).


Our new property administrator assistant Tori William has suggested talking points for writing letters to the Zoning Board opposing the the variance request:

  • It would fundamentally change the “character” of Hickory Woods in a negative way.
  • It ignores the 2019 Town Council vote to grant Hickory Woods a 75-foot buffer as a residential property.
  • Removing the 75-foot buffer will result in extensive cutting of trees; the high voltage power line will come into view of Hickory Woods thus diminishing property values.
  • Closeness to the Hickory Woods pickleball, bocce and basketball courts encourages trespassing by residents of new development.
  • Danger to any children coming onto Hickory woods property and falling into retention ponds.
  • Potential for increased traffic on Hickory Woods private roads as new residents take a “shortcut” to West Road
  • The additional traffic on already congested route 102 opposite the flea market is a safety consideration.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

HICKORY WOODS was well-represented at the Planning Board meeting on 6/18. We took most of the 50 chairs and had many standing around the room. We sat through 1.5 hours of cases (interesting!) and when the case involving the development of the land contiguous to HW, the developer abruptly requested a continuance to July 16 at 7 PM – mark your calendars!

From our BOD:

~~~~~~~~~~~~~

6/17/2019: SUCCESS! Rezoning HW from commercial to residential approved

June 18:  Tonight was the Londonderry Town Council meeting where our rezoning request was discussed.  We were granted our request to be rezoned to AR-I.  This is wonderful news for us! Thank you all for coming to the meeting.
Sincerely, Hickory Woods Board of Directors


May 20:  Four (4) hours prior to the scheduled meeting, notice was received from the Town Council that the public hearing was continued until June 17thbecause the Town had not taken the necessary steps to insure complete compliance with state statutory requirements for public notice.

The exact explanation is as follows:
“Pursuant to state statute, there is a state requirement that all abutters need to be notified via certified mail before the meeting, and that requirement was not met.”


May 18th from the HW BOD:

We want to remind you that our rezoning application has been placed on the agenda for a public hearing and final decision at the Town Council meeting on Monday May 20 at 7:00 PM in the Moose Hill Council Chambers at the Londonderry Town Hall.

The Planning Board voted to forward our application to the Town Council with a recommendation that it be approved.  We have been advised that a strong showing of Hickory Woods residents would be to our advantage.

IT IS CRITICAL THAT ALL RESIDENTS ATTEND THE MAY 20 TOWN COUNCIL HEARING.

The primary benefit of being rezoned from C-II (commercial) to AR-1 (residential) will 

be to increase the buffers between us and the commercial properties to our south and 

east to 75 feet.  That means anything built on those properties will have to be at least 

75 feet from our property line.

Regards,

The Hickory Woods Board of Directors


Update from the Hickory Woods BOD 4/4/2019:
 
Last night our application to be rezoned from C-II (commercial) to AR-1 (residential) was
reviewed at a meeting of the Londonderry Planning Board. Fifteen (15) Hickory Woods
Units Owners were represented at the meeting.
 
One of our abutters submitted at letter objecting to our application. However, it was
the opinion of Town personnel that the objection lacked merit.
 
The Planning Board voted to forward our application to the Town Council
with a recommendation that it be approved.
 
Our application will be placed on the May 6, 2019 Town Council agenda for a first reading and then on the May 20, 2019 agenda for a public hearing and final decision.
 
IT IS CRITICAL THAT ALL RESIDENTS ATTEND THE MAY 20 TOWN COUNCIL HEARING.
 
The primary benefit of being rezoned from C-II (commercial) to AR-1 (residential) will
be to increase the buffers between us and the commercial properties to our south and
east to 75 feet. That means anything built on those properties will have to be at least
75 feet from our property line.
 
Regards,

Hickory Woods Board of Directors


From Hickory Woods BOD 3/29/2019:

Dear Neighbors,

On Wednesday, April 3, 2019 there will be a Londonderry Planning Board meeting in the Londonderry Town Hall where our application to be rezoned from commercial (C-II) to residential (AR-I) will be discussed.  All our abutters have been notified of our application and this is their opportunity to voice their disagreement with our rezoning request.  It is critical that we, as a community, have a strong presence to clearly demonstrate our support for the change to residential status.

Our Rezoning Application

Being rezoned to AR-I (residential as opposed to commercial) will enable us to realize some of the benefits (75 foot buffer from commercial buildings) now being enjoyed by over 90% of the senior communities in this Town.

Please join us and attend this meeting to help protect our properties.
Wednesday, April 3, 2019 Moose Hill Council Chambers, Town Hall, 7:00 PM

Thank you,
Hickory Woods Board of Directors


From March 9, 2019:

Dear Neighbors,

We sent you an email several days ago relating to the letter you received from the Town of Londonderry regarding proposed zoning changes and informing you that the Planning Board will hold an informational/planning workshop on March 13, 2019 at 7:00PM in the Moose Hill Council Chambers

As we informed you several days ago, we met with Planning officials from the Town of Londonderry and were led to believe that the planned changes would have little or no impact on our community.

However, upon further investigation we found that the Route 102 Performance Overlay District, of which we are a part, affords us certain advantages such as increased setbacks and protections from certain forms of obnoxious businesses. The elimination of this Overlay District would also eliminate some of these protections. Based on this additional information, we are now advising you to attend this workshop.

Prior to the March 13 workshop you may want to inform yourself. To that end, we are providing the following links:
Proposed Zoning Changes
http://www.londonderrynh.org/Pages/LondonderryNH_BComm/Planning/CommercialZoning/
Existing Zoning (See 4.6.6 Performance Overlay District – Route 102 Corridor)
http://www.londonderrynh.org/Pages/LondonderryNH_PlanEcoDev/plandocs/zoning/zoning

As mentioned in our previous letter, we are still pursuing having Hickory Woods rezoned as residential (AR-1) instead of the current zone (C-2) which is commercial. This would afford us additional protections.

Sincerely,
Hickory Woods Board of Directors

~~~~~~~~~~~~~~~~~~

Annual Meeting 12/10 (Packets mailed 11/18); Proxy voting info; Agenda; Proposed 2026 Budget; BOD nominations

11/18/2025 from Tori William /Realty Management Partners / 603-206-6832 / Tori.W@RMP-RE.com :
Nominations:…….Wells…….Daniels
Final Notice Packet

The official notice packets [mailed 11/18]…include an individually numbered proxy for your unit. If you think you won’t be able to attend, please return your proxy to us asap so we can get you signed in.
* PLEASE NOTE: The proxy has changed. Please refer to the page of the notice packet with the proxy completion directions to ensure you complete the proxy correctly. Directions on how you can return your proxy are included at the bottom of the page.
* If you haven’t received your packet by next Wednesday, please call or email into me and let me know. In the interim, an electronic copy of the packet (without the proxy) and the nomination form(s) have been attached for your review.
* Enclosed in the mailed packet is your unit’s individually-numbered proxy. If you are unable to attend, please fill out this proxy and get it back to us by 12/9. Instructions for return are listed at the bottom of the form.
* If you have any questions regarding the paperwork side of the annual meeting, please feel free to contact me. If you have any larger questions, please reach out to your property manager: Sted.H@RMP-RE.com.
~~~~~~~~~~~~~~~~~~~~~~
Budget Proposal: 2026 vs 2025

~~~~~~~~~~~~~~~~~~

Budget Highlights from 2025 and Recommendation to increase HOA monthly payments:

~~~~~~~~~~~~~~~~~~~~

Important: Changes to paying monthly HOA fee

From NewStar, December 17, 2024:

This is a quick reminder that while your condo fee is not changing for 2025, our office is now receiving condo fee payments at our new address. Any paper checks or bank bill-pays should be sent into our new address:

c/o Realty Management Partners
8025 S. Willow Street, Suite 211
Manchester, NH 03103

Our staff is currently still working from our Mammoth Road address, and payments can be dropped off in person until February 2025. All other payments that are not made via the New Star Portal should be sent to the address noted above.

A note regarding Bank Bill Pay – Banks who submit payments to us via bank bill pay are not submitting your payment electronically. The bank is cutting a physical check for you and mailing it in to the address you note in the bill pay entry. It is very important that you verify and update your bank bill pay.

If you need any help or have any follow up questions, please email in to CustomerService@NewStarPropertiesNH.com or call into the admin or accounting teams (603-432-8778, ext. 115 or ext. 119).

Sarah Scribner
Operations Administration
603.432.8778 ext. 100
Sarah.Scribner@NewStarPropertiesNH.com
183A Mammoth Rd, Londonderry, NH 03053

When emailing into our office, please note with your unit’s address as well as your name so we can find you in our system.

ASSESSMENT PROCESSING FEES

Several weeks ago you were all notified that New Star and its web site service would be imposing a $2.49 cent fee for each Assessment Payment processed through the New Star web site.

As you know a great many unit owners were annoyed with this, not because of the amount of money involved, but because:

  • The announcement was preemptory and came without warning. (Even your Board of Directors was not warned of this.)
  • Unit owners pay similar recurring bills on-line without paying such a fee.
  • Unit owners also suspected New Star imposed this expense without justification.

Whatever the arguments for or against this fee might be, there are a number of simple ways to avoid paying the fee.

First of all, stop paying Assessments through the New Star web site. And terminate any Autopay arrangements you set up on the site.

In the future:
1. You can simply write a check and mail it to New Star Properties.
2. You can also use your Bill Pay Service: Most banks and investment companies have a service which allows you to pay your bills from within their system. They will make out and mail a check for you to the location you note on the date of your choice. They will also make recurring payments if you so specify. (Set it up once and you are done.)

All payments should be made out to the Hickory Woods Home Owners Association with your unit address in the memo section.

They should be sent to:
New Star Properties
183A Mammoth Road
Londonderry, NH 03053

LOT AT TAVERN HILL AND ROUTE 102

To Hickory Woods Residents,

Please read the following update regarding the property located on Route 102 at Tavern Hill Road (308 Nashua Rd)

As you probably already know the owners of the lot at 308 Nashua Road appeared before the Town Planning Board on June 14 to present a “Conceptual Plan” for developing the lot. (A conceptual plan is nonbinding on both the Board and the presenter and has no legal status.)

As part of the presentation the owners showed maps and diagrams which laid out plans for two buildings with a total square footage of more than 50,000 square feet. Also included were 155 parking spaces. One of the buildings was to be a restaurant. However during the presentation one of the owners of the lot stated that they had put plans for the restaurant on hold because they could not obtain a long term lease agreement for the building.

Present Status

  • As of August 14th we know that the lot owners have submitted no formal application with the town and no formal request has been made to be included on the Planning Board agenda. Also, Londonderry town departments have not been asked by the developer to review and comment on any proposed plan. We have ascertained that if any of the above actions are requested by the lot owners, we as abutters are entitled to immediate notification by the Town.
  • We have contacted the Department of Transportation and found the following:
    – An application for a driveway permit was filed on June 8, 2021.
    – The application was for access to the lot, but the plans described to the DOT do not resemble the “Conceptual Plan” presented to the Town Planning Board.
    – Primary access to the lot was to come though Tavern Hill Road, but they also applied for an entrance through the old service road on the other end of the property.
    – To afford access to the lot, modifications to Route 102 needed to be made including building a left hand turn lane and a right hand turn lane both of which would turn into Tavern Hill Road.
  • No action has been taken concerning this application to the Department of Transportation since September of 2022.
  • Until the lot developers obtain an approved permit from the Department of Transportation the Town of Londonderry is unlikely to approve any development plan for the lot.

  • Actions Taken by the Board to date

  • In anticipation of the eventual development of these lots, several years ago the Board requested rezoning of Hickory Woods from C2 (commercial) to AR1 (residential). The Town Council approved the request. This had the practical effect of extending the buffer zone for neighboring development from 50 to 75 feet.
  • The Board obtained and reviewed all of the easements pertaining to these lots and Hickory Woods. We also had these easements reviewed by an attorney to give us a clear understanding of our obligations.
  • One of our Board Members had established an ongoing relationship with Town planning personnel with the aim of keeping us posted regarding ongoing developments with regard to these lots. (Unfortunately, due to a recent upheaval in the Town Planning Department this relationship has been lost.)
  • We have established lines of communication with the DOT to keep us posted on any new developments.
  • After the latest Planning Board meeting, the Board met with another attorney experienced in this area to update our legal advice.


  • Summary

    Given all of the above, we still have no clear idea of the intentions of the owners of the lot or their plans for the future.
    We will continue to monitor developments at Town Hall and the Department of Transportation.

    This issue was on the agenda at our August 16 Board Meeting where it was discussed in detail.

    Any Unit Owner should feel free to direct any remaining questions to the Board at bod-input@hwcommunity.info

    Regards,
    Hickory Woods Board of Directors

    NHPVRTA: 4/18 SB 246 was not recommended for a vote in the legislature

    NHPRTA

    4/18/2022 from John Goglia: The Election Law and Municipal Affairs committee voted 10-9 that SB246 is Inexpedient to Legislate (ITL).

    4/7/2022 Hearing of SB246 

    John Goglia testified on 4/7 before the NH Senate Election Law and Municipal Affairs Committee. Listen to the hearing; Senator Birdsell comes in at about 1:15 and delivers some interesting information and also references our HW community. The audio is faint following Senator Birdsell’s testimony but worth listening (it is corrected at 1:52). John’s testimony is at 2:04 and goes through 2:12.

    Although SB246 applies to NEW private road construction (and would not affect Hickory Woods directly) it is important. Acknowledging that there are issues with private roads is a huge step toward rectifying problems.

    3/29/2022: Please CALL our representatives to support SB246

    The Public Hearing is scheduled for next week April 7.  Time is of the essence, so please call the House Representatives below as soon as possible.  Below is a phone script you may use, but if you want to use your own words, feel free to add or subtract.  Do not mention Tax Credits, this Bill is NOT about Tax Credits and we must keep Tax Credits out of the discussion. 

    SUGGESTED TELEPHONE SCRIPT: Hello – my name is _________. I am a resident and taxpayer from the Town of _______.  I am calling to ask for your support for SB 246, Qualified Private Communities Act.  I live on a private road and when I moved in, I really had no clue of the costs and risks associated with owning and maintaining a road system.  The cities and towns approve these developments, then they walk away with no responsibility.  In many cases, the roads intentionally do not meet town standards.  This is not good public policy and NHPVRTA is trying to effect positive change going forward.

    SB 246 is a BIG step in the right direction towards fairness and equity going forward for private road taxpayers.  It will establish some accountability on the part of private road developers by requiring them to either establish a Capital Reserve Fund or build the road to public road standards. NH needs a private road statute and SB 246 is the answer to that need.   Thank you for your consideration of SB 246.

    END OF SCRIPT

    If you can find out where they stand on the Bill, that would be great.  But not necessary if you are not comfortable with that.

    If they ask questions you cannot answer, please note the question and send it to contact@nhpvrta.com.   We will get back to you with an answer ASAP.

    In the case you get through to the representative, after the phone call, send them a thank you email.

    Make 3 attempts to get a hold of a live person.  On the first attempt, if you don’t get a hold of a live person, leave a voice mail with your name, town and that you are calling to ask for their support of SB 246.  Give it 1-2 days between attempts.

    If after the 3rd attempt you cannot get a live person, read the paragraph highlighted above into the voice mail with your name, town and phone number and follow-up with an email of the same content.

    3/28/2022 Message from NHPVRTA

    BREAKING NEWS ON SENATE BILL 246 (QUALIFIED PRIVATE COMMUNITIES ACT)

    Dear Private Road Taxpayer,

    SB 246 (Qualified Private Communities Act) recently passed the NH Senate.  Now it is headed to the NH House of Representatives.  The first stop for SB 246 is the Municipal and County Government Committee.  They will hold a public hearing on the Bill, and shortly after that, they will make a recommendation to the House on the Bill.

    We need a private road statute in NH, and this is our big chance. SB246 is mandatory legislation that requires municipalities to require that developers of qualified private road communities build those roads to public standards or fund a Capital Reserve Account (or both if they choose) for the benefit of the residents to maintain and ultimately replace those roads. SB 246 will serve as the foundation for new paragraphs that may include tax credits and other items in the future.

    We need your help to get the committee to recommend SB 246.  Please call and / or write the committee members. Phone calls are better than email and keep calling until someone calls you back. For email or letters, ask that your email or letter be made part of the public record. The phone number for the committee is 603-271-3125.  The phone numbers and emails for the most important members on the committee are shown below.  Everyone should call them.

    Whether you call or write, let them know that you want them to vote YES on SB 246 because NH needs a Private Road Statute to address the complexities and issues associated with Private Roads, which are increasing in number rapidly and becoming a larger part of the NH Property Tax Base. If you are a constituent of the representatives you call, identify yourself as a constituent, and leave your name, town, and phone number.


    3/24/2022 Article from John Goglia:  Private Road Residents Call to Action

     SB 246 as amended and Relative to Qualified Private Communities is legislation that has been passed by the New Hampshire Senate and will be heard by the New Hampshire House of Representatives Municipal and County Government Committee sometime in April. This legislation does not impact current residents living on private roads but through passage the Senate has acknowledged that there is a tax unfairness issue pertaining to many private road property taxpayers. SB 246 is sponsored by Senators Regina Birdsell and Sharon Carson and State Representative Wayne MacDonald. SB 246 would require municipalities to only approve new private roads and related infrastructure which meet public road standards or require developers to fund a capital reserve type of account of at least a 50% estimate of projected cost to replace those private roads and related infrastructure at the time of transition to the ultimate residents based on certain factors.

    The reason that this legislation is important to current private road residents is because we need to ensure that future unknowing residents do not have to endure the same legal and financial hardships that have unfairly existed for decades. The New Hampshire Private Road Taxpayers Alliance (www.nhpvrta.com) which has been lobbying for 3 consecutive years to get tax relief legislation passed through the state system believes this is the first step to future success for all private road residents. The NHPVRTA is planning for additional tax relief legislation for next year but more public support is needed now.

    The NHPVRTA is asking neighborhoods, communities and organizations who pay the same or more property taxes than public road residents without getting any of the same services to write to all the members of the House Municipal and County Government Committee and all their other State Representatives requesting them to support SB 246. The necessary State contact information can be found by Goggling “gencourt.state.nh.us”. Self-motivated individuals should immediately contact the NHPVRTA if they are interested in assisting in this or future efforts to get some long overdue tax relief for private road taxpayers.


    3/11/2022 From John Goglia: For all intents and purposes SB250 (Tax Credit) was recommended for interim study but we have been told that it is dead for this year. The NHPVRTA intends to figure out what legislators didn’t like about the bill and get sponsors to file a more appropriate bill next session (2023). 

    ARTICLE John submitted to newspapers: Private Road Legislation Passes NH Senate

    In February, the New Hampshire Senate passed SB246. SB246 mandates that municipalities and developers who approve and build future private road communities with four or more residential units must either construct those roads to existing public standards or the developers must fund a reserve account for up to 50% of the cost to replace those roads at the time of completion of the project. Those funds would be turned over to the eventual resident’s association to maintain and replace those private roads going forward. This legislation is meant to reduce the increased proliferation of private road developments which places an unfair tax burden on unsuspecting residents. SB246 was sponsored by Senators Regina Birdsell and Sharon Carson. 

    SB250, which would have granted municipalities the authority to offer a tax credit to current residents on private roads did not pass the Senate as amended but recommended for interim study. This was not the expected outcome for SB250 however the NHPVRTA will continue to offer guidance and information to any Senate study of private road issues. Additionally, the NHPVRTA plans to submit further legislation in 2023.

    SB246 will soon be scheduled for hearings before a yet to be determined committee in the House of Representatives. Anyone interested in private road legislation should immediately visit www.nhpvrta.com, sign up and follow through with the recommended course of actions.

    2/16/2022 Email from NHPVRTA The Election Law and Municipal Affairs Committee is recommending to the Senate that SB 250 go to “Interim Study”. Interim Studies are designed to investigate the content of a Bill and make a recommendation. NHPVRTA feels that an Interim Study is unnecessary since we have researched the private road issue for over 2 years.  

    We need your help to get these Bills passed.  Please call and / or write your NH Senator NOW because the Senate may vote on these Bills any day now. Phone calls are better than email and keep calling until someone calls you back. Whether email or phone call, identify yourself as a constituent of the Senator, and leave your name, town, and phone number. For email, ask that your email be made part of the public record.

    Whether you call or write, let them know that  you want SB 250 to pass as amended and that the Interim Study will add no value.

    Here is the link to find out who your Senator is and how to contact them:
    The New Hampshire State Senate  NOTE that Londonderry is represented by Senator Carson who is a sponsor of the bill and believes in SB 250.

    2/14/2022: ELMA votes

    Bad news for residents of private roads! The ELMA (Election Law and Municipalities Affairs) Committee voted on SB 250 – it failed, 2-3. Senator Carson is going to try to introduce the bill before the whole Senate. Stay tuned!

    SB 246 passed the ELMA Committee – 3-2.

    2/12/2022: Amendments to Legislation

    SB246 (Capital Reserve Fund) was basically amended to have municipalities require developers to either build private roads to town standards or establish a capital reserve fund of 50% of the cost to to replace roadways estimated at the time of completion of the project.
    SB250 (Tax Credit) was basically amended to require municipalities to offer a tax credit to qualified private road communities based on the community’s prior years costs to maintain roads anBadd some related infrastructure (for communities with public utilities water and sewer) divided by the number of units. The municipality can limit the tax credit to what the municipality reasonably determines it would cost them to provide those same services. The individual residents would still have to apply for the tax credit every year.

    2/8/2022  Hearing before the ELMA Committee on SB 250 VIEW ONLINE

    • Hearing Summary: (approximate minute marks are included, below)
      * Opening to 4:40: Senator Carson (spoke in favor of SB 250)
      * 4:40 to 10:00: John Goglia (Tax inequity that private road residents pay double for services; asked for tax break for owners of private road property; detailed the cost of repairing developers’ shoddy road construction)
      * 10:00 to 15:00: Lou Gargiulo (Questions about comparing private vs. non private tx)
      * 15:30 to 21:50: Dick Swett of Vineyards in Stratham (Talked about road construction standards; compared the tax yield for a community of private road property vs “regular” property; points out that private road owners are actually taxed for the property of the roads themselves.)
      * 22:00 to 25:00: Judy Bastian (Lives in an 18 unit private community in Laconia)
      * 25:00 to 32:00: Max Nicewinder (Representing NHPVTRA but also lives in Barrington; inadequacy of private roads for emergency vehicles; buyers are “blind” to the financial burdens of private roads; SB 250 provides a tool for towns to provide tax relief.)
      * 32:00 t 36:00: Katherine Heck (Representing New Hampshire Municipal Association  in opposition to SB 250; concerns include language of the bill; setting tax rates is problematic; determining the cost; appeals process apportioning taxes in condominiums; what is a not for profit entity)

    1/25/2022 John Goglia testifies for SB 246 at ELMA Committee hearing 

    Thanks to John Goglia for all of his work with the NHPVRTA. View his testimony for SB 246. If you advance the YouTube to about 1:40 you will see John’s testimony – about 15 minutes. NOTE that SB 246 advocates for a capital reserve fund for future  private road communities and would NOT apply to Hickory Woods. The hearing for SB 250 has not yet been set.

    1/15/2022 Time to MAIL the Postcards to the ELMA and Email Legislators

    Hickory Woods residents paid $860 per household in 2021 that other residents of Londonderry did not have to pay. The cost of road maintenance, snow removal, street lights and fire hydrants is paid for by taxes…unless you live on a private road. Residents of a private road pay the same taxes as all residents, but do not receive the same services.
     
    To address this TAX INEQUITIES, the NHPVRTA (New Hampshire Private Road Tax Alliance) has proposed SB250. This bill would allow municipalities the option of allowing residents of private roads a tax credit for snow removal, street lighting, fire hydrants and road repair. 
     .
    By now, each of you should have found an “advocacy communication” in your mailbox. Please MAIL the stamped postcard enclosed! It will let the ELMA (Election Law and Municipalities) Committee know that you support SM 250. Be sure to sign it on the back, print your name(s) and add a brief comment. NOTE: If you did not receive your postcard to mail, please let Ann Perham know annbperham@gmail.com.
     .
    NEXT STEP is to EMAIL (or telephone) our representatives and senator. Legislators care about constituents’ communications! Here are sample emails that you can copy and paste. Or, use your own ideas/words and write your own email. The addresses of our representatives and senator are below.
     .
    SAMPLE EMAILS: 


    1/11/2022  QUICK START FOR ADVOCACY: (Email, telephone contact info)


    It’s TIME TO ADVOCATE!


    ARTICLE by John Goglia 12/17/2021 in Newsbreak (please read and comment) LINK

    UPDATE 12/17/2021 from John Goglia

    This has been a good week for the NHPVRTA. Our State Senator Sharon Carson along with 2 other State  Senators and 4 House Representatives from Londonderry have sponsored and filed SB 2022-250 relative to a tax credit for qualified private road communities. It would enable municipalities to offer a tax credit but it is not mandatory legislation. This legislation could definitely impact HW.

    In addition, State Senator Regina Birdsell, along with Senator Carson and another House Representative from Londonderry have sponsored and filed SB 2022-246 relative to private road communities. This legislation would not impact HW or any existing private road communities. It would make it mandatory for future developers of private road communities to put a certain amount of money into a Capital Reserve Fund to be turned over to the eventual Community Association responsible for maintaining and replacing private roads and related infrastructure. Hearings on both bills will start sometime in early January before the Senate Election Law and Municipal Affairs Committee.

    I will have much more about the efforts of the NHPVRTA and what HW residents can do to help us draw legislative attention to these bills next week.

    UPDATE 10/27/2021 from John Goglia

    The NHPVRTA is happy to report that LSR’s have been filed for both our bills prior to the deadline of 10/28/21. Senator Carson has filed a confidential LSR for the Tax Credit Legislation which is a new wrinkle that we were unaware of in the legislative process until now. Confidential filing means there is no LSR # assigned thus preventing the public or anyone else from raising questions or issues until a later date. Some Senators always use this method when introducing new legislation. Senator Birdsell has filed LSR 2022-2951 Relating to Private Communities for the Capital Reserve Fund Legislation.
    .
    We believe there will be multiple cosponsors from the Senate and the House for both bills once they work their way through the legislative process. The NHPVRTA continues to encourage our supporters to meet with all 24 Senators and as many of the 400 State Representatives as possible to educate them and get their endorsement for this legislation.
    .
    None of what we have accomplished so far and what we hope to achieve would be possible without the help of those that would benefit from these changes but we need to do much more in the next few months.


    UPDATE 10/13/2021 from John Goglia

    Senator Sharon Carson will be filing a Legislative Service Request (LSR) for the Tax Credit Bill in the next 2 weeks. Senator Regina Birdsell will be filing an LSR for the Capital Reserve Bill in the same time period. The LSR is the preliminary step in getting a bill on the Senate docket . This was the easy part. Getting it passed by whichever committee(s) they are assigned to is tougher. Then the full Senate votes and if passed it goes to the full House of Representatives for another vote. If it makes it passed there it goes to the Governor who can still kill it. If he signs it the individual municipalities must also decide to adopt. We have some momentum now but sustaining it will be our biggest challenge but the NHPVRTA has been relentless so far. We have about 350 supporters from approximately 50 individual cities and towns throughout NH but we need to reach many more. We are always trying to recruit volunteers to assist us.


    UPDATE 10/10/2021 from John Goglia (NHPVRTA Director and Treasurer):

    This Wednesday, 10/13/21 is the first day that a Legislative Service Request (LSR) which is the preliminary process to filing a Senate bill can take place. We think our own Senator Sharon Carson will again sponsor our bills but the NHPVRTA currently has pockets of private road individuals and communities throughout the state trying to meet with their  respective Senators and State Representatives and get them to also sponsor and support our 2 bills.
     .
    The first bill is a tax credit determined by each individual municipality which if enacted into law at the state level would also have to be adopted by each municipality and then individual private road taxpayers would have to file for the tax credit every year. We determined that there is a better chance for success if individual municipalities retain some control of this process rather than make it mandatory. This bill would directly affect us at HW.
     .
    The second bill requires future developers who build a private road community to create a Capital Reserve Fund based on certain factors at the time of completion so that communities would have some initial seed monies for maintenance and replacement. This bill would not affect existing communities like HW but it is  intended to somewhat restrict the proliferation of the development and approval of private road communities.
    TEXT of BILL
     .

    Anyone wanting more information should visit our website at www.nhpvrta.com.


    UPDATE 8/7/2021 from John Goglia

    Bob Mederiros, Matt Niswender of NHPVRTA and I met with Senator Sharon Carson and Senator Regina Birdsell at the HW Clubhouse for almost 2 hours on Friday, 8/6/21. We gave them a tour of the Clubhouse and they took a drive around the community to check out the roads.

    (l-r): Senator Sharon Carson, John Goglia, Senator Regina Birdsell

    (l-r): Senator Sharon Carson, John Goglia, Senator Regina Birdsell

    We told them about two draft bills that the NHPVRTA is seeking sponsors for in the Senate and/or the House for the 2022 Legislative Session. One preliminary bill asks for the state to give municipalities the authority to issue a tax credit for a reasonable amount to be determined by the municipality for services not rendered to private road residents who live in a qualified community. The individual homeowners would be required to file for that tax credit every year.

    The second preliminary draft bill asks for developers to create a Capital Reserve Fund in the amount of 50% of the estimated cost of road and infrastructure replacement at the time of transition to be given to the HOA for road issues. Obviously this bill would not pertain to us.
     
    The Senators took everything under advisement, asked good questions, made some suggestions and said they would get back to us once they have talked with other Senators and their own constituents in other towns that they represent. They requested some additional information from us which we will provide shortly. We are hoping to be able to work with them on legislation that both sides find appropriate.
     
    They did offer that individual homeowners might consider requesting a tax abatement from the town based on land value alone and not including structures for the lack of services not being provided. This idea may have some merit and we will explore.
     .

    We told them about the easement at the beginning of Tavern Hill Road for access to the commercial property because the state will not allow access to that commercial property from Rt.102. We told them it doesn’t seem fair that the developer agreed to the easement on our private road and now we have to live with that possibility. They indicated that is a very difficult issue to resolve as they have been involved in somewhat similar circumstances in other towns without success. The State DOT apparently has the last word since Rt.102 is a state road.


    Email from NHPRTA 8/12/2021:  NHPRTA Meets with NH Senators to Introduce New Bills

    On Friday, August 6, Senator Sharon Sharon Carson (Londonderry) and Senator Regina Birdsell (Hampstead) met for 2 hours with Board members of NHPVRTA at Hickory Woods (Over 55 community) in Londonderry. Also present was a member of the Hickory Woods Board of Directors. The purpose of the meeting was to introduce two (2) draft Bills on private road communities to the Senators.

    In anticipation of the 2022 NH Legislative Session, NHPVRTA is seeking sponsorship and support for these Bills from both these Senators as well as other Senators and State Representatives. One bill will allow cities and towns to adopt a tax credit for property owners on private roads. The second bill would require developers of new private road communities to either create a Capital Reserve Fund OR the proposed roadways must meet the current design requirements of public roads.

    This meeting with the Senators was very cordial and informational for all parties. The Senators agreed to consult with other Senators and their respective constituents in the other towns they represent to get some feedback before providing any commitment to support either of these Bills.

    If you live in Auburn  Londonderry or Hudson Sharon Carson is your Senator.  If you live in Derry or Hampstead or Windham Regina Birdsell is your Senator.  You may contact them to show your support for these Bills.


    3/15/2021 Email from the NHPVRTA

    Dear Private Road Taxpayers,

    During an Executive Session on Tuesday, March 9, the NH Senate Transportation Committee deleted Part IX of SB-131-FN. The committee discussed the concept of revising the Bill to form a Study Committee, but in the end they decided to delete Part IX on Private Roads.

    Those wishing to reach out to the committee may do so by using the information shown below. We especially encourage you to contact the Chair and Vice-Chair with your comments and questions about their decision.

    If any new information develops, we will send out a communication. For the foreseeable future, NHPVRTA leadership will be formulating our strategy for the next legislative session.

    Thanks to all who supported the Bill,
    NHPVRTA

    SENATE TRANSPORTATION COMMITTEE:

    • Senator Regina Birdsell (Chair of Committee)
      District 19: Derry, Windham, and Hampstead
      Phone: 603-271-2609
      Email: Regina.Birdsell@leg.state.nh.us
    • Senator David Watters (Vice Chair of Commmittee)
      District 4: Barrington, Dover, Rollinsford, Somersworth
      Phone: 603-271-2104
      Email: david.watters@leg.state.nh.us
    • Senator Ruth Ward
      District 8Croydon, Newport, Unity, Acworth, Stoddard, Antrim, Deering, Weare, Bradford, Sutton, Newbury, Springfield, New London, Sunapee, Goshen, Grantham, Lempster, Washington, Marlow, Hillsboro, Langdon, Windsor, Bennington, Francestown
      Phone: 603-271-2609
      Email: ruth.w ard@leg.state.nh.us
    • Senator Denise Ricciardi
      District 9: Bedford, Dublin, Fitzwilliam, Greenfield, Hancock, Jaffrey, Lyndeborough, Mont Vernon, New Boston, Peterborough, Richmond, Sharon, Temple, and Troy
      Phone: 603-271-4151
      Email: Denise.Ricciardi@leg.state.nh.us
    • Senator Tom ShermanDistrict 24: Greenland, Hampton, Hampton Falls, Kensington, New Castle, North Hampton, Newton, Rye, Seabrook, Stratham and
      South Hampton
      Phone: 603-271-7875
      Email: tom.sherman@leg.state.nh.us 

    3/9/2021 Update from John Goglia

    Some unfortunate but not totally unexpected news today. The Senate Transportation Committee held an online Zoom Executive Session this afternoon to discuss the various parts of the above Omnibus Bill.
    As to section IX on private roads they were considering to send it to a study committee due to the strong support and extreme complexity of this legislation. However, they ultimately decided to delete it from passing through to the entire Senate.
    The NHPVRTA has learned a tremendous amount of information about this issue and the legislative process which can only be beneficial going forward. That being said we hope to move forward but we do need some fresh perspectives and new energy. Anyone interested in assisting in pursuing this further should contact the NHPVRTA at www.nhpvrta.com 

    The NHPVRTA will be following up with the  5 Senate Members of the Transportation Committee as to their specific reasons for deletion.


    3/5/2021 Update from NHPVRTA

    The Public Hearing for SB-131-FN in front of the Senate Transportation Committee took place on March 2nd at 1:15 PM. Part IX of this Bill would require NH Municipalities to either maintain private roads in the same way as public roads or provide tax credits to private road taxpayers. If you want to watch the Hearing you can replay the recording at this linkFor Part IX, fast forward to the 2 Hour and 11 minute mark of the recording.

    3/3/2021 Feedback from John Goglia on 3/2 testimony:

    We had to wait over 2 hours for our part of the omnibus bill to be introduced. Several people spoke in support and last one was from the NH Municipal Association who opposed. We thought our points were made but committee members seemed to lose interest due to total length of hearing. Opposition stated if the legislators allowed this to pass there would be utter chaos, it would cost municipalities tens or even hundreds of thousands of dollars and claimed it is unconstitutional to use tax funds for private road purposes. We think we can refute those statements but we are trying to figure out best way to handle.
    Short story it appeared to the NHPVRTA that the Committee was looking for a reason to kill our part. It doesn’t look good. The NHMA spokesperson did tell the committee citizens can ask Towns to take over their roads but they have to meet town standards.

    2/27/2021 From the NHPVTRA Board of Directors

    Dear Private Road Taxpayers,

    Senate Bill SB 131-FN is scheduled for a Public Hearing in front of the Senate Transportation Committee on March 2nd at 1:15 PM. Part IX of this Bill would require NH Municipalities to either maintain private roads in the same way as public roads or provide tax credits to private road taxpayers.

    You can make a difference in our effort to get SB 131-FN Part IX approved by the Senate Transportation Committee in two ways:

    1. Testify at the Hearing via Zoom in support of SB 131-FN Part IX. (NOTE: no additional speakers are needed)

    To view/listen to this hearing on YouTube on 3/2 and 1:15 PM, use this link.

    2. Email members of the Transportation Committee urging them to support the Bill using the link directly below. We recommend you email the Entire Committee.

    Together we can begin to rectify the unfair situation faced by NH private road taxpayers. But we need broad support.

    POSSIBLE EMAILS TO SEND (copy and paste; edit as desired): #1 EMAIL    #2 EMAIL


    2/18/2021 from John Goglia:
    HERE
    is a copy of the private road bill filed yesterday by our Senator Sharon Carson, Londonderry. Unfortunately it was combined with 8 other bills but that is what we have to work around. To summarize as briefly as possible, SB-131-FN, Part IX basically authorizes municipalities to provide qualified private road communities with the same services that municipalities provide to residents on public roads to include snowplowing, road repair, road replacement and maintenance of certain corresponding infrastructures such as municipal water and sewer systems. In lieu of providing those services the municipalities would have the option to offer individual private road homeowners a property tax credit representing the municipalities estimated costs of providing those services. The credit would not be automatic but rather we would individually have to apply for the credit much like the veterans property tax credit.2/18/2021 From John Goglia – PLEASE ADVOCATE for the new bill:

    So now comes the hard part, trying to convince our legislators in Concord that they must pass this bill. To do that I am asking you to do two things:
    • Visit   www.nhpvrta.com and sign up to get notifications about the progress of the bill. This also allows the NHPVRTA to speak on behalf of as many private road homeowners as possible before the Senate Transportation Online Hearing on Tuesday, 3/2/21 at 1:15pm. Those of you who already signed up will get further information from the NHPVRTA.
    • Use this link to request every member of that committee to support passage of SB-131-FN, Part IX.  Click on “Email all members” to send a message to all on the Transportation Committee.

    2/14/20201 PLEASE SIGN UP on the website http://www.nhpvrta.com to receive regular updates. To date, we have 15 HW units represented. We need 98!

    2/6/2021 John Goglia explains the purpose and goals of the NHPVRTA  http://www.nhpvrta.com in this video. Text, below.

    John’s message:
    If you live on a private road, you are aware of the unfair financial and legal burdens associated with those roads compared to public roads. Generally speaking, private roads are not as safe not as durable as public roads yet property taxes are the same for both types of roads. Private road developments are a huge financial bonanza to the municipalities that approve them and the developers who build them because neither has any financial or legal responsibilities after occupancy. Allowing substandard roads and corresponding infrastructure is not good public policy especially for the residents who ultimately bear the costs.

    There is a state-wide nonprofit organization trying to rectify this injustice. Soon, a bill similar to what has already become law in New Jersey and Maryland will be filed in the NH Senate. Please take the time and sign up for our mailing list on www.nhpvrta.com so that you can be advised of the progress of the bill. Helping to support this common cause could mean substantial long term financial savings for all of us.


    1/31/2021 John Goglia asks us all to, “show support for the forthcoming private road bill by signing up on www.nhpvrta.com asap.”

    12/16/2020 UPDATE from John Goglia:

    • Senator Sharon Carson of Londonderry has filed a Legal Service Request (LSR) this week which is the preliminary step to filing a bill in the NH Senate addressing issues of importance to owners of property on private roads such as in Hickory Woods (HW). Those issues include property tax assessments, road maintenance, snowplowing, water and sewer infrastructure, lighting and road safety. Once the Legal Legislators in Concord complete the exact bill wording the NHPVRTA will be notified of the bill number, probably early January.
    • The NHPVRTA of which I am now a Director and Treasurer is trying to bring attention to the extra expenses incurred by all owners of property on private roads throughout NH. We currently have supporters in over 20 cities and towns represented by over 200 individuals and growing but we need more.
    • I would ask that everyone in HW go to our website at NHPVRTA.com and complete a contact information form so that we can speak on behalf of as many private road residents as possible when a hearing takes place sometime early next year. This is an opportunity for all of us to voice our concerns at a level that has the authority to rectify any injustices that we can document and articulate.
    • I also would encourage anyone that is interested in helping the NHPVRTA on a limited basis to contact me.
    • I will keep HW informed as this legislation hopefully progresses through next year.

    10/31/2020 UPDATE: Our own John Goglia is now a member of the NHPRTA and is its Treasurer. He passes along this information:

    • Check out updated website at www.nhpvrta.com
    • Sometime after the election a new bill will be introduced in the House of Representatives to form a committee to study the fairness and issues of private roads in NH and hopefully make recommendations somewhere between alleviating the unfairness or banning the future construction of more private roads.
    • As to the Londonderry Senior Community Coalition we are attempting to obtain information about what the other Over 55 Communities do to get applicants for their BOD and what the older communities have done in the way of road maintenance. This information could help the newer communities make better strategic decisions to preserve our roads. We intend to explore other common issues to use the experience of other communities to help all of us avoid mistakes.
    7/2/2020 UPDATE:  Unfortunately due to the impact of Covid 19 the NH Legislature has been addressing more priority issues. HB 1490 to form a committee to study the taxation of owners of property on private roads which passed the House of Representatives in January has been “laid down” and will have to be refiled. The NHPVRTA which has been the driving force behind this legislation will file an amended bill either in the House or Senate at the appropriate time. Our own State Senator Sharon Carson has offered to sponsor an amended bill if she wins reelection in September.
    The NHPVRTA is currently using the Covid 19 down time to broaden their state-wide support base and is looking for volunteers to assist in that endeavor. Please contact John Goglia for further information.

    Also the Londonderry Senior Community Coalition (LSCC) comprised of all 11 Over 55 Londonderry communities held a virtual meeting  6/24/20 the first since February, 2020. This group is formulating a mission statement and election of officers to collectively represent the concerns of our communities.

    4/29/2020 UPDATE: 

    The NHPVRTA website is now available: http://NHPVRTA.com
    ~ Promoting fairness and equity for Private Road Taxpayers

    2/21/2020 UPDATE:

    The NH Private Road Taxpayer Alliance (NHPVRTA) recently advised us that on 2/18/20 the House of Representatives, Municipal & County Government Committee (MCGC) in Concord passed HB1490 to establish a committee to study the taxation of owners of property on private roads by a vote of 12 to 6.
    .
    HB1490 will now move on to a vote by the full House of Representatives at some future date. In the meantime anyone wishing to support this bill should contact any or all 7 State Representatives from Londonderry (listed, below).  Contact info for all NH representatives is on the NH House of Representatives website. State Rep Tom Dolan is on the MCGC and is also a member of our Town Council. Dolan supports the bill.
    SAMPLE EMAILS that you could send are listed below
    In addition,  there is another bill, HB1533 limiting property tax increases to 1% per year to all individuals 67 years of age and older and others with disabilities before the MCGC that has been heard but not ruled on yet. Although we were recently made aware of this particular bill by the NHPVRTA, no particular individual is monitoring it for us at present.

    Questions? Contact  John Goglia, 603-203-4888

    RECOMMENDED EMAILS TO SEND TO LEGISLATORS: Modify as you wish

    Short Email 

    Thank you for considering HB 1490, An Act to establish a committee to study the taxation of property owners on private roads.  Taxation of Private Roads needs to be studied. Private Road taxpayers do not have access to the same services as our counterparts that live on Public Roads, and from that stems many issues, including but not limited to unfair taxation and the safety of private roads. This is a statewide problem that needs to be addressed. I ask you to vote in favor of this Bill.

    Thank you for considering my thoughts on HB 1490,

    YOUR NAME HERE
    Your Street and Town

    Longer More Detailed Version

    I am writing to ask for your support of HB 1490 – AN ACT establishing a committee to study the taxation of property owners on private roads. New Hampshire has seen a proliferation of private road residential communities. Residents of these private roads are charged the same tax rate as residents of public roads, but are denied access to the same services offered to public road residents. Specifically those living on private roads must pay for all costs associated with the road including plowing, installation and replacement of drainage culverts, plant control, and repaving the road while the cities and towns provide those services to public road residents. That does not seem to be fair or equitable.

    In addition, there appears to be a trend toward an increase in the approval and building of private road developments. I do not believe that tax payers in these private road residential developments have been fairly represented by the developers, planning boards and town and city councilors. Developers maximize land use by clustering homes in these developments which help maximize the developer’s profit and compromise the quality and safety of the roads in those private communities. The city/town gets increased tax revenue without the responsibility of taking care of the roads and in some cases utility infrastructure. Everyone wins except the private road residents. 

    Finally, some private roads are such that emergency vehicles may not be able to service homes located on them.  There are many issues that need to be addressed, and since the issues vary across the State, the right thing to do is for the State Legislature to form a committee to study the problems associated with private roads in NH, especially the lack of access to services that are provided to public roads.

    Thank you for considering my thoughts on HB 1490,

    YOUR NAME HERE
    Your Street and Town


    Wednesday February 19, 2020

    Neighbors,

    Yesterday at our Board meeting, Bob Medeiros spoke briefly about HB1490.  This bill would create a committee to study the taxation of private roads.  The information below is from NHPRTA and is requesting your support and assistance.

    Sincerely,

    Your Hickory Woods Board of Directors


    Dear NH Private Road Taxpayers,

    Please take a few moments to draft and send an email to the committee that will be deciding HB 1490, the Bill that will create a committee to study Taxation of Private Roads.   Tell them why you want them to support HB 1490.

     NHPVRTA


     The email address for the committee:  HouseMunicipalandCountyGovt@leg.state.nh.us

    If you want to email individual members, their names and email addresses are shown below:
    Marjorie Porter(D)           Marjorie.Porter@leg.state.nh.us
    Susan Treleaven(D)        streleaven@comcast.net
    Julie Gilman(D)               Julie.Gilman@leg.state.nh.us
    David Meader(D)             David.Meader@leg.state.nh.us
    Paul Dargie(D)                Paul.Dargie@leg.state.nh.us
    Jim Maggiore(D)             Jim.Maggiore@leg.state.nh.us
    Donna Mombourquette(D)         Donna.Mombourquette@leg.state.nh.us
    Laurel Stavis(D)              Laurel.Stavis@leg.state.nh.us
    Tom Dolan(R)                 Tom.Dolan@leg.state.nh.us
    Vincent Paul Migliore(R) vpmigliore@leg.state.nh.us
    Mac Kittredge(R)            Mac.Kittredge@leg.state.nh.us
    John MacDonald(R)        John.MacDonald@leg.state.nh.us
    Mona Perreault(R)          Rperre4474@aol.com
    Tony Piemonte(R)           Tony.Piemonte@leg.state.nh.us
    Kevin Pratt(R)                 Kevin.Pratt@leg.state.nh.us
    Tony Lekas(R)                rep.tony.lekas@gmail.com
    Max Abramson(L)           Max.Abramson@leg.state.nh.us


    Londonderry Senior Community Coalition (LSCC)

    From John Goglia 7/16/2021: worktogether2

    Phil Lee and I will be getting this group together sometime in the fall after a long hiatus due to Covid. We have already sent an email to former representatives from 11 Londonderry 55+ Communities to start drumming up interest in their respective communities.

    We think it is a beneficial way to share experiences and information unique to our types of  communities. We also believe it could be a great way to address any local actions that directly affect seniors.

    Basically we are looking for individuals to attend periodic monthly meetings to address the concerns and interests of their communities with approval from their Board of Directors (BOD). It is not necessary to be a BOD member to represent your community.

    Contact John  jgogs@comcast.net or Phil  pwlee2222@gmail.com for more information.

    Reminder: Septic tanks should be pumped every 3-4 years

    NOTE: This HW website has an informative article about septic systems
     .
    7/24/2020 Piece of information, from septic pumpings on 7/23. The filters on two homes’ tanks were clogged. These tanks had been pumped three years ago. The danger of having a clogged filter is that the septic can back up into the home.

    Neighbors,
    Recently a number of our neighbors have had their septic tanks pumped because of recommendations made by the Septic Task Force.  Those recommendations were provided to all Unit Owners in June 2018.  It has now been 4 years since our community has been completed and thus, it is highly recommended that all septic tanks be pumped.
    If you have misplaced the package of information and guidelines you received from the Septic Task Force, replacement packages are available.
    Sincerely,
    Your Hickory Woods Board of Directors

    From the BOD: How to file a work order to request maintenance

    8/1/2020 If you need to submit a request for Alterations, Additions or Improvements to the BOD, HERE is the form

    6/18/2020

    Neighbors,
     
    It has come to the board’s attention that some residents are unaware of how to file a work order to request maintenance
     
    Work orders are the most efficient way to report an issue or problem with landscaping or maintenance etc. They are less likely to get lost and can be more easily tracked  than an email or phone call. You are also much more likely to get a timely response to your problem.
     
    Here is how to submit a work order:
    2. Click on “New Star Portal” button. 
    3. Enter your email address and password in the appropriate boxes and click on the “Log In” button.
    4. Click on the “Request Maintenance” button on the right hand side of the page.
    5. Enter your issue or problem in the box under the “What needs attention?” caption and click “Next”. 
    You should receive a reply within two business days. 
     
    Sincerely,
    Your Hickory Woods Board of Directors

    HW BOD May Virtual Meeting Minutes – Draft

    PRINT VERSION: 5-20-20 HIWO-BOD Minutes rev2 draft

    Hickory Woods Board of Directors Virtual Meeting Minutes
    May 20, 2020 (Wednesday) 1:30 PM

    This meeting was recorded per Bylaws 3.6. Any Unit Owner may access the recording by contacting New Star.
    Attendees:
    Board members: Philip Lee, Rick Newman, Bob Medeiros, Nancy Shearer, Pat Hoopes.
    New Star Attendees: Tim Wedge, Sarah Scribner
    Meeting called to order at 1:35 PM by Philip Lee

    1. Review of April 15, 2020 minutes:

    • a. Motion made and seconded; all present Board members accepted April minutes.

    2. Review of April 2020 financials:

    • a. April financials: Net operating income variance is favorable to budget at 12K/mo and 46K/year.
    • b. There is a net operating loss which was expected due to the timing of the landscape and snow removal contract payments. The financials for March were favorable.
      A motion was made and seconded to accept the April 2020 financials. All board members accepted the April 2020 financials.
    • c. The retainer fee for TEAM engineering ($1250) needs to be recategorized to Reserve expenses instead of Operating expenses.
    • d. The $350.00 spent on the outdoor lighting around the flagpole and on the ceiling fan in the clubhouse needs to be recategorized to Reserve expenses instead of Operating expenses.
    • e. Tim and Sarah will follow up with Sue to make these corrections.
    • f. 2 CDs at Fidelity
      • 1. Will be maturing soon. Bob is working on completing authorization so he can manage these.

    3. Management Report:

    4. Clubhouse Committee Report:

    • a. Shell bocce court:
      • 1. Boyden landscaping provided a quote to remove the shells of $750.00. Alliance quoted $1000.00 if work was done at the same time as horseshoe pit removal. Boyden will not be able to start the work until June.
      • 2. The quotes do not include indoor/outdoor carpeting for the Bocce court
      • 3. Board tabled the decision on this until the complete cost information is available.
    •  b. Horseshoe pit:
      • 1. Alliance provided a quote to remove the horseshoe pit and put down sod in its place of $1875.00. This is one of the items on our survey relating to clubhouse facilities that was particularly distressful to some unit owners. Last fall the Board of Directors decided to plan on this work in the Spring of 2020.
      • 2. Motion made to spend $1875.00 for the removal of the horseshoe pit, motion was seconded and all Board members approved the expenditure.
    • c. Switch for ceiling fan in clubhouse:
      • 1. Tim will follow up to see if there was a switch for the ceiling fan included in the original quote for the installation of the fan.
    • d. Workman Compensation insurance:
      • 1. Master insurance policy has been renewed, including a provision for workman’s compensation.
        • a. Spring HVAC work was completed.
        • b. Opening up the use of Clubhouse outside facilities will begin on Friday 5/22. It is expected that the social distancing guidelines provided by the state of New Hampshire will be followed:
    • e. Tables and chairs will be placed outside on Friday 5/22 at a minimum of 6 feet between the tables.
    • f. Firepit and grill will be reconnected on Friday 5/22.
    • g. Cleaning spray and paper towels will be available for Unit Owners to clean after use.
    • h. Guests will continue to be excluded from use of these facilities.
    • i. Nancy will draft an announcement to be sent to all Unit Owners after the remainder of the Board of Directors approves the wording and content.
    • j. The supplies have been moved to a room which does not house any gas connection.

    5. Applications for improvement requests:

    • a. 27 Quarry Road: Request for garden along right side of home and lilac bushes on left side of home tabled during last board meeting for further information, it was resubmitted and approved by email Board vote on April 21, 2020.
    • b. 8 Tavern Hill Road: Request for additional sprinkler heads in LCA between home and clubhouse parking lot. Motion made to approve this request, motion seconded and all Board members approved the request.
    • c. 27 & 29 Quarry Road: Request for 2 birch trees in CA between 27 & 29 Quarry Road. The original request was denied and was resubmitted by both Unit Owners after it was discovered that the request spanned both Unit Owner’s LCA. Motion made to approve this request, motion seconded and all Board members approved the request. The stipulation is that the tree care and maintenance is the sole responsibility of 27 Quarry Road, the unit which originally submitted the request.
    • d. 27 Quarry Road: The original request for patio to be built in LCA behind home was withdrawn and then resubmitted. Motion made to approve this request, motion seconded and all Board members approved the request.
    • e. 8 Quarry Road: Request for white lattice under deck in back of home. The original request was denied because of time limitations and need to revise the HW rules. The Board deferred vote today until after HW rule document was approved. After approval of the HW rule changes, a motion made to approve this request, motion seconded and all Board members approved the request.
    • f. 9 Black Forest Circle: Request to extend front mulch bed 1.5-2 feet with additional plantings. Motion made to approve this request, motion seconded and all Board members approved the request.
    • g. Dead trees in front of 26, 28 & 30 Black Forest Circle:
      • 1. 30 Black Forest Circle owner is working to save tree
      • 2. 28 Black Forest Circle owner will be submitting an AAI with the specific type of Maple tree they plan to plant
      • 3. 26 Black Forest Circle owner is working on deciding what type of tree they want to plant.

    6. Old Business:

    • a. Outcome of Financial Review discussion:
      • 1. Bylaws require a yearly financial review
      • 2. The cost of a review is approximately $2000.00
      • 3. As a result of a Unit Owner questioning the necessity for a Financial Review, the Board obtained a copy of a Financial Review that had been performed for another HOA.
      • 4. When we compared the Financial Review to our monthly financial report, we found no significant difference in the amount and quality of the information.
      • 5. In essence, HW finances are reviewed every month and a full report is submitted to the Board and is made available to all Unit Owners.
      • 6. The Board of Directors feel this meets the requirements of our Bylaws.
    • b. Outcome of Spring walkabout:
      • 1. Substantial damage was found to curbing and driveways caused by snow removal.
      • 2. As a result, the Board sent a letter to the owner of Alliance and subsequently met with him.
      • 3. While the owner of Alliance blamed some of the damage on the way some of the driveways were constructed, the primary reason was the early snow storm which dumped 24 inches of heavy wet snow for which Alliance was unprepared.
      • 4. The net outcome of the meeting was an assurance that Alliance would strive to meet the same standard of excellence it had achieved in prior years.
    • c. Outcome of TEAM engineering evaluation of Tavern Hill Road and Church Lane:
      • 1. TEAM engineering is still gathering information and has not submitted their formal report.
      • 2. Their preliminary opinion is that Tavern Hill Road and Church Land are rapidly degrading and should be milled down and repaved with a new wearing course at the first opportunity.
      • 3. The Bylaws will be reviewed to ascertain if a community vote is required.
      • 4. The Board will wait for the final report with costs before moving forward with any decision.

    7. New Business:

    • a. Property Management Contract:
      • 1. Contract with New Star was renewed by Board email vote on 5/6/20 for 2 years at 3% increase each year. This will not upset our budget projections; the extra costs are $688 in the 1st year; $708 in the second year.
    • b. Correction of the HW Rule document:
      • 1. Minor formatting corrections made
      • 2. 4.1.d Any contractor hired by a unit owner, for work on the exterior of their unit or within their limited common area, should be licensed by the state of New Hampshire and insured.
      • 3. 4.1.e Any requests for architectural changes submitted at a time when there will NOT be a regularly scheduled Board meeting within 30 days will not be accepted per Bylaws 6.8. Early requests will need to be resubmitted.
      • 4. 5.6 b added: Under-deck lattice for the purpose of keeping leaves and other debris from accumulating under the deck, may be allowed if approved by the Board of Directors. It can be no more than 4 feet in height on all sides with no access to the under-deck space. This rule was approved during 8/22/18 Board of Directors meeting.
      • 5. Motion made to accept the HW rule changes, motion seconded and all Board members approved.
      • 6. The rule changes will be distributed by email to all Unit Owners, placed on the New Star Portal and placed on the HW Web site.
    • c. Discussion regarding pumping of shared holding tanks
      • 1. In April 2019 the community voted to place the responsibility for maintaining and replacing leach fields on individual Unit Owners.
      • 2. Certain homes, which share leach fields, first pump from their septic tanks to settling tanks before flowing to the leach fields.
      • 3. Due to this change, the HOA promised to pump the settling tanks of the owners who share leach fields that are equipped with settling tanks. This is to help gauge the health of the leach fields.
      • 4. There are 13 homes on Black Forest Circle which are serviced by 4 settling tanks which hold 1000 gallons of fluid each.
      • 5. The initial estimate of $800.00 was planned for in our 2020 budget as a Reserve expense.
      • 6. Tim from New Star recommends and has obtained a quote from Maznek Septic for $760.00 to pump and inspect all settling tanks. A motion was made to accept the proposal to have Maznek Septic provide services to pump the 4 settling tanks. The motion was seconded and all Board members approved the expenditure.

    8. Resurfacing and line painting of Clubhouse parking lot:

    • a. Alliance to repair spots where fluid leakage softened pavement before resealing is completed. Tim will follow up with Jason from Alliance.
    • b. Estimates:
      • 1. New England Sealcoating (2 coats) $3542.00
      • 2. Property Innovation (2 coats) $1867.00. Discount applies if completed prior to July 1.
      • 3. $3000.00 is in our 2020 budget under the Reserve account
      • 4. Motion made to approve Property Innovation to preform the work at $1867.00, motion seconded and all Board members approved the expense.

    9. Dead tree on top of berm on Black Forest Circle:

    • a. Tim to contact Jason to have it removed
    • b. During walkabout last Fall, it was discussed as HOA responsibility to remove. There will not be a replacement secondary to advice of arborist.

    10. Other dead trees in common areas identified during walkabout last fall:

    • a. Trees were marked during walkabout last fall.
    • b. Tim will follow up with Jason to see if they have been removed.

    11. Sinking drain in driveway of 24 Pepper Hill Road:

    • a. According to Bylaws, it is the responsibility of the Unit Owner to maintain their own driveways.
    • b. Tim will notify the Unit Owner.

    Adjournment: 2:59 PM
    Respectfully submitted,
    Nancy Shearer (Secretary), Hickory Woods Board of Directors

    From the BOD: Damage from snow removal? Please file a maintenance request

    May 14, 2020
    Neighbors,

    During our Spring survey of Hickory Woods the Board noted the following:

    • Widespread damage to curbing evidenced by fresh gouging and asphalt remnants.
    • Gouging and lifted asphalt at the feet of many driveways.
    • Gouging on a number of driveways.
    • Scraping on most driveways.
    • Mailboxes damaged by the force of snow thrown by speeding plow trucks.

    On April 23 the Board communicated our findings to Mr. Brandin Swisher, the owner of Alliance Landscaping,.

    On May 4, 2020 the Board met with the owner of Alliance Landscaping to discuss our dissatisfaction with last winters snow removal.  Mr. Swisher made the following points:

    • They had a very challenging storm to start the year, 24 inches of heavy wet snow made worse by one of their bobcats breaking down.
    • Most of the plow damage was caused during this storm due to the difficulties operating the machines in the ice with heavy wet snow.
    • As relates to driveway damage, he made the point that faulty construction of some of the driveways contributed to the resulting damage.
    • Regarding what was perceived as plow trucks traveling at excessive speeds resulting in curb and mailbox damage, he again cited the heavy wet snow and the need to increase speed to prevent the trucks from bogging down in the snow.

    The Board reminded Mr. Swisher of Alliance’s excellent snow clearance performance in prior years and asked for assurances that this quality of performance would be a guide for the future.   He assured us  that it would.  He closed by saying “Everyone at alliance values our relationship with Hickory Woods and appreciate your business.”

    Unit owners whose driveways or mailboxes are in need of repair due to winter snow clearance should file a Maintenance Request at the New Star web portal; these reports will be passed on to Alliance Landscaping.

    Hickory Woods
    Board of Directors

    BOD Meeting April 2020: Draft minutes posted

    NOTE: Although we usually do not publish draft, unofficial Board meeting minutes, our April meeting was closed due to the Covid-19 restrictions.  Below is the Draft, unofficial meeting minutes for our website.  During our May meeting we will be voting to approve them.

    Hickory Woods Board of Directors Virtual Meeting Minutes
    April 15, 2020 (Wednesday) 1:30 PM 

    Attendees:
    Board members: Philip Lee, Rick Newman, Bob Medeiros, Nancy Shearer, Pat Hoopes.
    New Star Attendees: Tim Wedge, Sarah Scribner
    Clubhouse Committee Chair: Bob McGrath (left meeting after his report) 

    Meeting called to order at 1:33 PM by Philip Lee  

    1. Review of February 19, 2020 minutes: Motion made and seconded; all present Board members accepted February minutes.
    2. March meeting was canceled due to Covid-19 virus 
    3. Review of February and March 2020 financials: 
      * March financials: Overall the financials for March were favorable.
      Variances were due to Legal expenses and Water bill. The rental fee of Fire Hydrants increased. Rental fees for Fire Hydrants have increased by $149 per month which will results in an unfunded deficit of $1800 by the end of the year. At this point, the contingency fund has not been touched. A motion was made and seconded to accept the March 2020 financials. All board members accepted the March 2020 financials.
      * February financials: Overall the financials for February were also favorable. Variances were due to Legal expenses and a fire alarm repair in the clubhouse.
      A motion was made and seconded to accept the February 2020 financials.
      All board members accepted the March 2020 financials.
    1. Management Report:
      * Walkabout with Philip Lee, Nancy Shearer and Rick Newman as well as Tim Wege (New Star) and Jason Dumayne (Alliance) was completed on April 8, 2020. The purpose was to assess for plow damage.
      * Spring cleanup has started
      * Loam with seed has been put on all thin areas including driveway edges
      * Golf nets have been hung
      * All 3 lights for the American flag have been replaced and were warrantied
      * The ceiling fan in the room adjacent to the library has been hung
      Board Comments:
      * Damage due to plowing will be addressed with Alliance. There should be improved supervision and training.
      * Tim to check quote to see if switch was included in the original quote for the installation of the ceiling fan. Currently the switch only turns power to fan & light, the pull cords regulate light brightness and fan speed.
      * Since they are considered Capital expenses, payment for the fan and lights around the American flag will come from Reserve funds not Operation funds.
    2. Clubhouse Committee Report (Bob McGrath):
      * Pickleball court nets will be hung shortly
      * A new cup holder on exercise bike has been ordered and will be replaced once received
      * Bob has placed 3 additional disinfectant spray bottles with paper towels in the rooms on the top floor in case these rooms are used.
      * The treadmill thought to need replacement of the belt was found to have the motor housing improperly secured. This seems to have fixed the problem. The committee will continue to monitor.
      * The cleaning company has increased cleaning coverage including wiping down all handrails, counter and table tops, door knobs and push bars with disinfectant. Additionally, they are wiping down all exercise equipment. There are no additional charges for these extras.
      * The supply room door has been locked.
      * Dog waste has been found in the clubhouse trash bin
      * Board discussion regarding outside facilities:

      • Patio furniture will not be brought outside
      • Grill will be disconnected
      • No guests will be allowed to use any outside facilities
      • Nancy will send out a message to the community

    5. Application for improvement requests:
    a. 1 Quarry Road: Request for window in basement was approved by Board email vote on March 20, 2020. The window is in the back of the unit and matches existing windows.
    b. 16 Black Forest Circle: Front gutter request approved as routine
    c.  27 Quarry Road: Extensive landscaping and patio request. Will resubmit broken up into smaller pieces of work. Because of seasonal timing, the Board will vote on the request via email. The next Board meeting is not until May 20, 2020.
    d. 9 Quarry Road: request to place shrub in front. AAI request is not required contingent on shrub being placed in existing mulch bed.

    Old Business: 

    • Outcome of matured CDs:
      88K Capital Reserve CD has been rolled over with Enterprise at 2% interest for 18 months
      70K Capital Reserve CD was with Enterprise and is now with Primary Bank for 2%, 18 months. We were close to the limit the FDIC insures so the money was broken up in 2 different banks.
    • 11K was left in the Capital Reserve money market account. This fund is increased every monthly by 4K from our monthly HOA dues.
    • There is 25K in a Fidelity account that still has Brian’s name on it. This will be changed to Bob but has been delayed due to the current virus situation.
    • A motion was made and seconded to accept the CD plan above via email. All board members accepted the CD plan via email communication.
    • Many thanks to Bob Medeiros who was instrumental in securing the rates of 2% prior to the Covid-19 effect on the banking industry. Current rates are about 1.1%. Prompt action by our Treasurer gained us $2120 in additional income over the life of these CDs.
    1. Financial Review
      New Star provided a copy of a review for the Board to consider. This was just provided a short time ago and the Board has not had adequate time to review. The Board will table this discussion until the next Board meeting.
    2. Reordering of Electronic Files: 
      1. All Board members have reviewed their sections 
      2. Philip has moved the files into a new Google access 
      3. Nancy has reviewed the files
      4. The remainder of the Board will review to ensure no documents have been lost
      5. Once everyone is in agreement, Nancy will move currently held documents into new filing system
    3. Standard Operating Procedure for Additions, Alterations and Improvements:
      * All Board members approve the version sent on April 9, 2020. Nancy will finalize the document and send to Sarah as well as post in new electronic files.
      * The standardized approval letter will be sent to Sarah for comments

    Legislative actions: Pat Hoopes and Bob Medeiros will be the Board liaison for the Londonderry Senior Community Coalition and for the state level legislation activity. 

    CAI membership: Membership will be assumed by Rick Newman once the current membership for Bob Medeiros expires.

    New Business:

    Spring WalkaboutThe Board will be sending a letter to Alliance to address the snow plow damage to curbing and driveways this year. The damage was more extensive this year in comparison to previous years. The letter is to request improved training and supervision of workers. Additionally to increase staking to allow improved visualization for plow drivers.

    Alliance proposalA new proposal for $2875 was received for the removal of the horseshoe pit and the removal of shells in the bocce court. This quote was $1,000 higher with the addition of the shell removal.
    * Tim will follow up with other vendors to see if the cost of shell removal can be reduced. 

    Reserve study update:
    Per Reserve Study, the next review would be scheduled in 2023 at a cost of $4502.00 The Board will determine if this is necessary in 2023 after we obtain some further detail on what the update includes.

    TEAM engineering evaluation of Tavern Hill Road, Church Lane and Black Forest Circle at the Tavern Hill intersection:
    * This will help determine if the above mentioned roads will need replacement prior to the date projected on the Reserve Study.
    * This will help determine if substandard materials were used in construction
    * This will help determine if construction equipment shortened the life of these roads. Construction equipment needed for later buildout of our community could have used unpaved roads by entering via West Road.

    The cost of this evaluation is $2500.00. A motion was made to have TEAM engineering proceed with the evaluation, this motion was seconded and all Board members approved this expenditure.

    Shotgun or Artillery fungus from mulch: Nancy asked Tim to follow up with Jason to see if this is an issue with the mulch they will be using.

    Turn lane at Cross Farm It is unclear if there is a turn lane being constructed at Cross Farms. This was requested of our developer for Hickory Woods and denied.  Bob Medeiros will contact Londonderry Town Engineer to see if a turn lane is being constructed.

    Adjournment: 2:49 PM 

    Respectfully submitted, 

    Nancy Shearer (Secretary)
    Hickory Woods Board of Directors 

    Londonderry Town Assessor visit to HW: Summary notes and Handout posted

    SUMMARY:
    Notes from Town of Londonderry Tax Assessor Meeting
    February 4, 2020 3:00 to 4:00 PM
    Presenters: Richard Brideau, CNHA, Director of Assessing
    Beth Hamilton, Assistant Assessor
    At this meeting many topics were discussed. Mr. Brideau and Ms. Hamilton provided a handout and answered many questions from Unit Owners during their 1 hour presentation.
    .
    The town’s assessing department is responsible for 10, 235 properties in Londonderry. These include residential, commercial and lands. Their responsibilities cover a wide range of services:
     Estimate the market value of all real estate
     Valuation of building additions and new construction
     Defend assessed values before Board of Tax & Land Appeals, Superior Court and Supreme Court
     Maintain property record card data
     Administer Current Use program
     Process Barn Preservations
     Oversee all Tax Exemption and Tax Credit Programs (These are listed on the back of every tax bill sent out by the town)
    • Elderly Exemptions
    • Disabled Exemptions
    • Optional Veterans’ Tax Credits
    • All Veterans’ Tax Credits
    • Blind Exemptions
    • Solar & Wind-Powered Exemptions
    • Current Use Exemption
     Manage Timber Tax & Gravel Tax programs
     Engage in public relations for the programs of the Assessing Office
     Review/update plans, subdivisions and tax maps
     Process recorded deeds
     Assist taxpayers and public with tax maps, assessing questions & direction for general governmental requests
     Monitor all sales and analyze the local real estate market
     Maintain assessment review for the Department of Revenue
     Assign street numbers
    .
    The assessors are focused on ensuring equitable property value for tax purposes. They try to maintain values as close to market value as possible. The state requires re-assessment every 5 years, however, the town has asked that re-assessments be done in 3 years to maintain property values close to market value. The current real estate market is strong and if there is another 5 year span before re-assessment the tax payers will likely experience another large increase in their tax bills. We were at 82% prior to the revaluation and are now closer to 95%. The goal is 90-110% . When there is a revaluation the tax is at
    100% as of April 1, however since that time, the market has continued to increase the real estate value of homes.
    .
    Condominium complexes such as Hickory Woods have some unique tax challenges. Our homes are taxed on the square footage of the homes as well as an amenity factor. The sale prices of resold homes also impact our tax values. Our clubhouse and roads as well as the amenities (bocce courts, golf driving cages and pickleball courts) and the land owned by the HOA are all included in our final tax bill. These were figured into the cost of our homes, so there was a base rate of the cost of the home then the amenity cost was built into the final price of our homes.
    .
    There is a cyclical inspection program throughout the town every 5-7 years. The Assessing Department sends out a person to check outside measurements of a home, check the condition of the homes and review the inside of the homes specifically looking at kitchens and basements. This is in addition to any re-assessments done by the town.
    .
    New this year, whole house generators were added to the tax assessments. Regardless of the cost to the homeowner for the whole house generator, they are taxed at a flat rate of $5,000.00.
    .
    Changing Hickory Woods zoning from Commercial to Residential did not impact our taxes because this town has the same tax rate for all properties and because we, as individuals, do not own the property. The increase in our tax bills was due to the increase in additional properties and the revaluation.
    There has been a shift of burden from commercial to residential. The shift has changed over the years. In 2018 Residential was 61.6%; Commercial/Industrial was19.5% and Utilities was 18.9%. In 2019 Residential was 63.9%; Commercial/Industrial was 19.3% and Utilities was 16.9%. Utilities including water, gas lines and the electric company are also taxed. There is an agreement with the airport where the taxes, which were not charged when the airport was new, are now being charged as a gradual increase over years. The airport does bring some benefits to Londonderry because they pay for the Londonderry police force that are at the airport. Additionally all the rental cars are registered in Londonderry therefore the town obtains revenue.
    .
    Although there is a view tax charged in some towns in New Hampshire, Londonderry does not have a view tax. The town does not have any scenic lakes or mountains.
    .
    Revaluation is done by the town assessors for residential properties. Commercial and Utility properties revaluation is done by professional assessment companies. Our next tax bill will be calculated by the use of a new computer system (Vision).
    .
    Abatements are the only way to start the appeal process if a homeowner feels their tax bill is not accurate. Abatement appeals must be received by March 1.
    .

    ORIGINAL MESSSAGE EMAILED TO RESIDENTS:
    Your Board of Directors is pleased to announce that Rick Brideau, the Londonderry Town Assessor, will be visiting Hickory Woods on Tuesday, February 4, 2020 at 3:00 PM.  He will explain how property values are determined, the need for reassessments, and how a community like ours differs from normal residential neighborhoods.  He will then take general questions from the audience.  Please be aware that personal questions about individual home assessments will not be entertained.

    This is a topic that is important to all of us and we are urging as many residents attend as possible.  

    Highlights: BOD Meeting February 19, 2020

    Note: This summary was compiled by an attendee at the meeting and is NOT an official minutes of the meeting. This is presented to keep unit owners up to date until the official meeting minutes become available after they are approved.

    Hickory Woods Board of Directors Meeting Agenda
    February 19, 2020 (Wednesday)
    1:30 PM Clubhouse

    Call to order – 1:30 PM

    Attending Board Members: Phil Lee, Pat Hoopes, Nancy Shearer, Bob Medeiros. Absent: Rick Newman

    1. Review of January 15, 2020 minutes – accepted 4-0
    2. Review of January 2020 financials – Good start to our year, near break-even.
      Major bills included: a legal bill on easement discussion; contract for elevator maintenance; Alarm inspection.
      Maturing CDs
      Two CDs with Enterprise Bank which yield 2.23% are maturing 2/24/20
      -one is for $87,000
      -other is for $41,000
      -Also $32,182.79 in reserve savings; $25,000 to be moved into CD
      Enterprise Rates:
      18 Months       1.84%
      24 Months       2.03%
      Primary Bank Rates:     18 Months       2.00%
      Motion: Move proceeds of $41,000 maturing CD plus $25,000 from reserve savings to Primary Bank for investment in a 18 month CD at 2%.  Reinvest proceeds of maturing $87,000 CD into a 24 month CD at Enterprise Bank at 2.03%.
      Passed 4-0.
    3. Management Report:
      *Two lights on the flag pole were out and now a third one out. Repairs will need to wait until spring.
      *A treadmill with 5 years of use needs maintenance work ($800 cost). Clubhouse committee will look at getting the repairs done. Potential advantage to replacing three machines but it will be a large cost. Or, should a high-end purchase be considered?
      *Monitoring of damages due to snow removal. This winter we have had 4 mailboxes damaged – may be due to the heavy wet snow. Curbing damage will be assessed in April.
      *Looking into the removal of the shells in the bocce court and installation of artificial grass.
    1. Committee Reports:
      Clubhouse Committee: Bob McGrath reported that things are “status quo.” They will set up a schedule for installation of the golf nets and patio furniture. Fire alarm box was fixed yesterday. Request us to call the board members or clubhouse committee if the alarm box is malfunctioning. Discussion of the failed flag pole lights – due to moisture leaking into the seal. Two are under warranty and will be replaced at manufacturer’s expense. Comment that Alliance has not been shoveling the pathway to the flag pole and snow might be contributing to the moisture issue. Might be sensible to look at a different light design.
    2. Application for Improvement Requests: None
      Old Business
    3. Financial review: Since the start of Community Control (2/16) we have not had a formal review of finances. It’s not an audit, but rather to see if HW is doing things properly. This is a common practice for HOAs and is not as expensive as a full-blown audit. Cost should be around $2000. It’s routine and not driven by any irregularities. We would need to find the budget money (having spent $1500 already on legal expenses concerning easements). Recommended to hold off until another budget year and include it in the budget.
      New Business:
    4. Board liaison for Clubhouse Committee – Rick Newman will be the liaison starting in March. It’s customary that the vice president of the board be the liaison. Motion passed 4-0
    5. Developments at our Tavern Hill Road entrance – nothing new. Monument work completed on perimeter of HW.
    6. Summary of meeting with Town Engineer, Town Planner and Town Manager – Londonderry Senior Community Coalition. Altogether, the 55+ population amounts to 1400 voters.
      *Issue of private roads – our “private” communities pay the same tax rate as areas with publicly maintained roads. State level study committee: House Bill 1490 would study taxation of communities with private roads. Information will be coming this week to encourage unit owners to contact state legislators.
      *Another bill is also pending to limit tax increases on people 67+ to 1% per year.
      *Another effort to find out where we stand with our roads being private and what it would take to make them public. Bottom line is that our developer and 7 others received variances to build. For HW to move forward would be a long process involving re-approval of the variances and the upgrading of the roads to town standards. (ex: Public roads are only allowed a 12% grade and HW does not meet that standard. There are two roads that are “driveways” – Church and the end of Pepper Hill.) There are many communities with these private roads – not all are 55+. There would be no guarantee that the proposal to become public roads would be accepted. It does not look promising but if it were to go forward it would be a community-wide discussion and decision.
    7. Summary of Town Assessor presentation was sent out via email and is available on the HW website. Biggest item is that $5000 is added to assessments if you have a permanent generator (adding about $100 per year to your property taxes).
    8. Community Comments:
      Budgeting for next year… Engineering Study of 2016 should be reviewed because things have changed (we now no longer have to set aside funds for leach field maintenance). Discussion – recommended to review it every five years. Cost would not be too high. Having a “Reserve Study” would cover these changes. It was last done in 2018. Recommended to review the reserve fund every five years.
      Comment for New Star that last week the roads were slippery and an email was sent to New Star. The response was that Alliance was out salting, but there was no Alliance seen in the neighborhood. This morning again it was slippery and Alliance was here after 9 which was too late. Tim said he would let Jason know.
      Adjournment @ 2:32 PM

    BOD Meeting Highlights – 15 January 2020

    Note: This summary was compiled by an attendee at the meeting and is NOT an official minutes of the meeting. This is presented to keep unit owners up to date until the official meeting minutes become available after they are approved.

    1/15/2020 BOD Meeting Highlight

    Nov 20 minutes approved and adopted.
    Members 2020: Philip Lee, Rick Newman, Nancy Shearer, Bob Medeiros, Pat Hoopes

    Financials:
    Nov & Dec Financial trending essentially “favorable to budget”.
    One question from Board member regarding wording of a line item.
    Financials Accepted.

    Snow Removal summary:
    Two (2) storms of note so far this season
    Summary of feedback to Alliance regarding both Snow removal, and No-
    Salt lists.
    Reminder: Snow removal matters pertaining to Porch and Generator should be directed directly to Alliance. Snow removal related Curbing, Lawn, and Mailbox damage discussed. Curbing and Lawn will be accessed in spring. Use portal for Mailbox damage reporting.

    Clubhouse: Recent inspection found one (1) Fire-alarm strobe defective – replacement approved.

    Easements: Our obligations pertaining to the two (2) adjacent Lot-owner access to the Lots was explained briefly. More detail would be available in official minutes.

    BOD meeting schedule announced. Schedule adopted.

    Summary of Meeting with Town of Londonderry presented. Scheduling a meeting with town accessor.

    Upcoming School District Event:
    Technology Assistance Program
    Could be helpful should you need a little help with your I.T.
    Londonderry Senior Center Thurs, Jan 23, from 12 – 2pm

    Board seeking clarity on its ability to rule on specific modification to property
    Especially “Roof-Deck with Screens”
    Moratorium on applications for “Roof-Deck with Screens” proposed ‘till board can ascertain its authority regarding such improvement; Seconded; Carried by vote.

    Visit from Londonderry Town Council Chairman and Town Manager

    Neighbors,
    Yesterday we were pleased to have both John Farrell, President of the Town Council  and Kevin Smith, Town Manager, speak about a number of topics important to us as residents of Londonderry.  They provided a handout which highlights the topics discussed, however much more was shared in their almost 2 hour presentation.  Copy of handout: Senior Comm Presentation (1).
    Although we took notes, we could not possibly capture all of their information.  There were a few important points that we would like to share with all of you.
    • There is a Dillon rule which this state (and other states in the US) adopted years ago.  This essentially means that NH is not a home rule state.  The town cannot impose further restrictions than what the state imposes. This rule was referred to on many occasions during the meeting.
    • Residents may specify which hospital they want to be transported to and provide medical information to the fire department by going to the Fire Department dispatch prior to a medical episode.  This information is entered into their computer system and becomes available when there is a call to the address.
    • All town Police, Fire and Plow vehicles have AEDs and the drivers are trained in using them.
    • All Firefighters are Paramedics and are trained in Advanced Life Support techniques.  The ambulances are fully equipped with the necessary supplies.
    • There are resources available to seniors in town from the Senior Center.  The listing can be found on their web site
    • The school committee and the Town are separate entities.  The school is asking for a $80 million budget this year.  The school population has declined substantially in recent years and is projected to decline even further.  The school budget should be reviewed carefully.
    • The town will be providing a $200,000 give back in the next 3-5 years because of the shift in demographics
    • Breaks in school taxes because of no children in the town schools is not allowed per Dillion rule but there is an elderly tax credit (which is means based) and there is a veterans tax credit.  The veterans tax credit no longer requires service during a conflict.
    • Taxes increased in December for all of Londonderry residents.  This was due to a modest increase in taxes as well as a reevaluation with a burden shift from industry to residential property.  The equalization ratio calculated by the department of revenue was around 84% for Londonderry.  We need to be closer to 100% and will achieve this by reevaluating every 2 years rather than every 5 years.  This will also prevent major fluctuations in taxes.  They acknowledged they need to improve communication about the taxes in the future.
    • 80% of the town residents use wells.  The water not from wells is from either Hudson or Derry.  Fire hydrants are rented by the town as ours are.
    • Roads in Hickory Woods would have to be compliant with town roads in order to change them from private to public.  Our developer received variances to build our roads which MAY not meet town standards. It would require an engineer’s opinion.
    • There are many opportunities to volunteer in town and get involved.  They ask that we become informed about the town and get out to vote.  Local elections lack a significant turnout.
    Upcoming important dates for us to be aware of:
      • February 8th:  Town deliberative session
      • March 2nd:  Town election
    We are pleased that so many of you took the time to come to this very informative meeting.
    Sincerely,
    Your Hickory Woods Board of Directors

    Summary of HW 2020 Annual Meeting 12/12/2019

    Note: This summary was compiled by an attendee at the meeting and is NOT an official minutes of the meeting. This is presented to keep unit owners up to date until the official meeting minutes become available after they are approved.
    The Hickory Woods Homeowners Association Annual Meeting: December 10, 2019
    • Call to Order: 7:00 PM
    • Quorum: 50 Unit Owners were present, 31 by proxy (total 81)
    • Philip Lee announced an off-agenda topic – snow removal. The Board had a lengthy meeting with Alliance following the two snow storms. Alliance has apologized and promised better performance in the future.
    • Minutes were accepted: 2019 Annual Meeting, Special Meetings of March 19, 2019 and April 16, 2019
    • Association Report:
      • 2019 goals accomplished:
        • 1) Improve communication
          • Re-instituted the email, bod-input@hwcommunity.info to enable direct communication with all members of the board.
          • Changed the rules for board meetings to enable unit members to comment on board actions in the course of the meetings.
          • Conducted surveys of unit owners to obtain opinions relating to snow clearance, landscaping and clubhouse facilities
        • 2) Maximize community financial resources
          • Opened a Fidelity account to take advantage of favorable CD rates.
          • Moved Capital Reserve funds to the Fidelity account to obtain more favorable rates.
          • Continued monitoring of CD rates to maximize return on investment.
        • 3) Made a commitment to stabilize Capital Reserve funding (following a $22 increase in assessments to make up for deficiencies in Capital Reserve funds.)
          • Transferred responsibility for leach field maintenance to unit owners. This was accomplished by a vote to change our Bylaws and Declaration.
          • Barring unforseen circumstances, no further increases in our Capital Reserve funding will be required until at least 2023.
          • A $24 monthly increase in 2020 was avoided.
          • An additional $13/month increase was avoided in 2021.
        • 4) Rules were simplified and streamlined
          • Responding to confusion and annoyance with the complexity of Section 13 of our rules governing common area improvements and maintenance.
          • Following a thorough review, the board reformulated the rules to make them more easily understood and more easy to comply with.
          • Eliminated 3 different forms and 2 charts now unnecessary.
        • 5) Rezoning of Hickory Woods from commercial to residential
          • 3/12/19 formally applied to the Town of Londonderry to rezone Hickory Woods from CII (commercial) to AR1 (residential).
          • 4/3/19 the application was approved by the Planning Board.
          • 5/20/19 the Town Council voted to approve the rezoning.
          • Result is a permanent increase in building setbacks around Hickory Woods from 50′ to 75′ – this increased setback will help to mitigate the effects of development of commercial lots that surround Hickory Woods.
        • 6) Through Rockingham County Registry of Deeds, we researched all of the easements pertinent to our property.
          • Distributed to the community a summary of the research.
          • The easements affect the commercial lots on Route 102; this research better prepares Hickory Woods to deal with the transfer of ownership and future developments of these lots.
        • 7) Renegotiation of landscaping and snow removal contracts
          • Solicited bids from five companies
          • Alliance was chosen primarily because of favorable responses by unit owners in the survey.
          • Contracts are for 3 years and cost 5.8% more than the contracts negotiated 2 years ago.
          • The new contracts include many enhancements
            • Guaranteed results (If there is a failure, Alliance will repair the damage at no cost.)
            • More rigorous timetable for lawn treatments.
            • Specified maintenance of lawn equipment to avoid disease spread.
            • Early start times at either end of the community to avoid late maintenance in some areas.
            • Provision to terminate the contact at our discretion.
      • 2019 Changes accomplished:
        • Bringing the Clubhouse up to fire code compliance; Mesiti did the work at no charge to the HOA. This avoids insurance liability and the work was approved by a Town inspector.
        • Developed a “Welcome Letter” for new homeowners that includes a brief orientation for future new owners.
        • Clarified and expanded rules for age restriction
      • 2020 Goals:
        • Assessment stabilization. Since the Capital Reserve is now adequately funded and the 3-year contracts for landscaping and snow removal are in place, the board will continue to endeavor to maintain assessments at their present level.
        • Minimize impact of commercial developments on properties surrounding Hickory Woods. Having rezoned from commercial to residential is important. We will obtain legal advice relating to easements and continue to stay in close touch with Town officials for the latest information.
        • Infrastructure review: roadways (Tavern Hill and Church); Clubhouse parking lot; exterior facilities at the clubhouse (focus on the horse shoe court and bocce shell court); interior painting; furniture replacement; pumping the holding tanks on the shared leach fields
        • Review the retention and indexing of HOA records due to changes in the boards and property managers
      • Financial Report
        • There is a 14K surplus which will be rolled into the 2020 operating budget
        • We had no large unexpected expenses
        • There was an increase in utility expenses – covered by contingency funds
        • We underspent some accounts
    • Ratification of the 2020 Budget: Passed, 74 in favor, 2 against
    • Vote for IRS 70-604 Annual Resolution: Passed
    • Election of Directors: There were no nominations from the floor. Pat Hoopes and Rick Newman were elected to two year terms.
    • Questions and Comments
      • Thanks to the Brian Wells for outstanding service to our community
      • Thanks to the many volunteers who make a difference for Hickory Woods: Clubhouse Committee, Beautification Committee, Website Working Group; Behind-the-scenes folks who contribute to the social events, flag display, card games, trips, library and sport events
      • Kudos and thanks to our Board of Directors!
    • The Meeting adjourned at 7:30  PM

    Summary of HW BOD Meeting 11/20/2019

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    Hickory Woods Board of Directors Meeting Summary
    November 20, 2019 (Wednesday); 1:30 PM @ Clubhouse
    Present: Phil Lee, Bob Medeiros, Nancy Shearer, Pat Hoopes    Absent: Brian Wells

    1. Review of October, 2019 minutes  Approved 4-0
      .
    2. Review of October, 2019 financials  (Tim Wege) Active month of October. A number of expenses that made the month unfavorable in our balance (landscaping, tree inspection and removal, common area improvements, clubhouse pressure washing, water, insurance bill). Still favorable for the year so far. Project that we will be off by about $550 for the end of the year. Accepted 4-0
      .
    3. Management Report:
      * Process to request early driveway snowplowing – List has been developed; will have a green ribbon on the “early out” homes.
      * Process to request “no salt” on driveway – will be indicated by red ribbons on the garage doors.
      * Fall cleanup will be Thursday, November 21. Snow stakes will be placed.
      * Netting has been removed
      * Town has asked Mesiti to place boundary markers on HW property. Assumption Is that it’s “routine” because of the building taking place. New Star will notify residents of what is learned.
      .
    4. Committee Reports:
      * Beautification Committee: Read a letter from Cherryl Gordon (representing the committee) to the Board. The committee has voted to disband as a formal committee because of the lack of funds for the future. They will continue to be a volunteer group that will work to improve our community. The committee was thanked for their work. Voted to formally disband the committee (4-0 vote).
      * Clubhouse Committee: HVAC has been “buttoned up.” Requested a deadbolt lock for the conference room door; key to match existing keys.
      .
    5. AAI Request:
      1 Quarry Road: Request for a roofed deck to have temporary plastic or glass panels. Will not involve permanent glass windows. Proposal included a specific timetable for installation and removal of the panels and does not include becoming a permanent interior space. The board has discussed it at length and opened the issue for discussion of residents. Comments from the attendees included:
      * Conditions should apply to anyone putting in glass panels. Dates for removal and installation would be guidelines for all.
      * Questions on the approval process.
      * Question – do we allow storage of materials under the decks? (A number of properties do presently have items stored under decks.)
      * Is this a road to having “condo police”?
      Vote:   Approved 3-0 (one abstention)
    1. Old Business:
      * 2020 budget sent out to community (via email, New Star Portal and HW web site) for review on October 30, 2019. Formal vote will be taken at the Annual Meeting.
    1. New Business:
      * Annual Unit Owners meeting scheduled for 7PM on Tuesday, December 10, 2019. Major items:
      – Ratification of 2020 budget
      – Election of 2 Board of Director positions
      No December Board of Directors meeting
      .
      * Sale of commercial property at the south side of the Route 102 Entrance to Hickory Woods.
      – It was sold on October 30, 2019 for $750,000; no site plan has yet been filed.
      – Background – Transition Committee was concerned about the two commercial properties because of their access to the properties via easements at the Tavern Hill entrance. Philip Lee spoke specifically about the easements that are recorded in the Rockingham County Registry of Deeds.  Some of these easements negatively affect our property rights and some of the easements could be beneficial to our community. Philip developed a summary, “Easements Affecting Hickory Woods” after doing extensive research.  This summary was distributed during the meeting. 
      – Key to our protection is that we were rezoned as residential instead of commercial. This prevents the new owners to appeal the buffer (75 feet).
      – It was stated by a resident that a backhoe has been doing work. The new owner has the right to do what they want, including clear-cutting the property.
      – The BOD will keep a close watch to be certain that Hickory Woods is protected.
      – Obtaining legal opinion concerning easements at the Route 102 Entrance. We have “emergency funds” in next year’s budget.
      – The possibility of gating the 102 entrance may be a discussion for the future.
      .
    2. Community Comments:
    • Some trees that were marked for removal (BFC and Quarry) were marked but not removed because of their size and issues with removal.
    • Gating issue discussion. It would solve the issue of cut-through traffic, but uncertain if this is the best solution. We need to wait and see the new site plan.
    1. Adjournment: 2:42 PM (approved 4-0)

     

    Summary of HW BOD Meeting 10/16/2019

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    Hickory Woods Board of Directors Meeting: Summary
    October 16, 2019 (Wednesday)
    1:30 PM HW Clubhouse

    1. Review of September minutes: Accepted 5-0
    2. Review of September financial statement: Favorable operating balance by $1000 for the month; favorable so far this year. Report accepted 5-0.
    3. Management Report:
      • Irrigation shutdown begins on Thursday 10/17
      • Pruning takes place this week; tie a red ribbon if nothing is to be touched at your home
      • Tree removal taking place on the 21st (approved at last month’s meeting).
    1. Committee Reports:
      Beautification Committee – no report
      Clubhouse Committee: (Bob McGrath)
    • The AC has been changed to heat from AC.
    • Pat Pannese (and friends) will take down the pickleball net.
    • The patio furniture will be taken in after Two Buck Burger Night.

    5. AAI Requests: 8 Quarry Rd., 2 Hydrangeas in common area – approved 5-0.

    New Business:

    6. Landscaping and Snow Clearance Contracts:

    • Recap of the process of inviting bids: Two companies submitting bids were North Point and Alliance. North Point “guarantees their work.” In the interview of Alliance, the question of guaranteeing work was discussed and Alliance agreed to include it in writing. Both companies were competitive, but considering the community survey that said that most people were happy with Alliance, the 3-year contract was offered to Alliance. The new contract includes the guarantee statement.
    • New 3-year contract for landscaping: $90,874 includes $2,425 in additional services (ex – insect treatments). Previous contract was $85,001.
    • Snowplowing contract: $65,000 Previous contract was $60,000.
    • The total increase of $10,873 (snow and landscaping) is a 7.5% increase. Factoring out the additional treatments ($2,425), the net increase amounts to 5.8% over the previous contract. Since this is a 3-year contract, the hope is that the HOA fees will be stable.
    • Board acknowledged that communication with Alliance is sometimes the problem and have resolved to improve.
    • Built into the contract are specific deadlines for application of treatments which will be held to unless there are weather issues.
    • Alliance will send out questionnaire to residents to opt for extra services (snow shoveling of decks, generators).

    7. Proposed Budget for 2020 – Will be sent to all households 21 days before the Annual Meeting (December 10, 2019).

    •  The budget is finally approved at Annual Meeting (December 10, 2019) but is first approved by the board (accomplished at this meeting).
    • Differences in the 2020 budget: The surpluses have NOT been applied to the reserves this year (compared to previous years) because the reserve fund doesn’t need it.
    • Unspent monies from 2019 will be carried over to 2020 operating budget.
    • Setting up an “emergency” fund of $12000 to avoid special assessments in the future. To be used only in an emergency to avoid increase in HOA fees. Unspent funds will carry over to future years and will be added to yearly. Motion carried 5-0.
    • There will be a comparison chart to show changes compared to previous years. (Ex: fire hydrants increased 12% this year.) There was an extended discussion of the cost of fire hydrants with resident input.
    • Reserve contributions will not increase until the next reserve study.
    • Seal coating has been moved to next year.
    • $800 to pump common holding tanks on Black Forest Circle which will indicate actions for 2021 for other common holding tanks and leach fields.
    • Motion carried to accept the proposed budget 5-0.

    8. Announcement of coming election to fill two seats on the Board of Directors: Two-year terms, voted at the Annual Meeting on 12/10/19. Applications should be submitted by the end of November to be included on the proxies.

    9. Update on use of outside vendors for community events: Looking at the possibilities of using outside vendors for social and educational events.

    • NOT for private parties. Would encourage diversity of offerings.
    • Want to protect physical building.
    • Invite comments from the community – email sent out 10/16 to solicit ideas.
    • Rollout will include guidelines and would be “trial” basis.
    • HOA would not be hiring; it would be resident driven. (Ex: training in use of the exercise equipment.)
    • Discussion of liability and waivers to protect the community.
    • Funds would come from individuals who use the service/vendors, not the HOA.

    10. HW Community Library – approval to purchase two shelving units, one large and one short. (5-0 vote)

     

    Summary of HW BOD Meeting 9/18/2019

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    Hickory Woods Board of Directors Meeting
    September 18, 2019 (Wednesday)
    1:30 PM HW Clubhouse

    1. August minutes: Motion to accept as written, approved 5-0
    2. August financials: Continuing the trend of “financial good news.” Notable expenses: clubhouse cleaning, fitness contract payment, elevator door repair. Big picture view is that we are about $14,000 favorable, expenses compared to budgeting. We secured a 2% rate for $35000 transferred to an Enterpprise CD
    3. Committee Reports:
      Beautification Committee – Peggy Piekos reported that the proposal for the West entrance median strip (cost of $1300 through Alliance) will match the main entry. Watering will need to be done by neighbors.  Passed 5-0. Signage would be separate proposal.
    4. Clubhouse Committee – Bob McGrath reported that the timing for the removal of the patio furniture and driving nets will be decided soon.
    5. AAI Requests:
      37 Quarry Road-Removal of tree behind home in common area- several small dead or dying trees. Passed 4-0 with 1 abstention.
    6. 23 Quarry Road-2 Peach trees behind home 15 ft off porch- Discussion – fruit-bearing trees create a mess with droppings. Turned down the request (5-0 vote) and will refuse all future proposals for fruit trees.
    7. 2020 Budget planning process. We have had small increases expenses on utilities. The budget will not be substantially different except for contracts for snow removal and landscaping.
      Reserve fund: We have been slightly over-funding ($38.50 compared to $41.00). The board needs to decide if we should continue to over-fund to avoid the 3% increase the following year. We have been contributing to the reserve fund to meet the state requirements. Motion to continue to contribute the higher rate to the reserve fund to avoid a future percentage increase. Passed 5-0.
    8. Walk about with New Star, Alliance & Board: In general, the property is in good shape. Pricing for removal of 3 large trees was $1675 by Accura Tree. Motion to spend the money to remove trees passed 5-0.
    9. Aeration and overseeding of lawns: Decided it wasn’t needed in general. Alternative to address problems with strips next to road and driveways. Alliance proposes $1500 for double aeration and seeing. Discussion about the “dustbowl” conditions in some areas. Motion to have the work done passed 5-0.
    10. Revised rules for outdoor maintenance-Update on delivery to home owners: All owners were emailed with an attachment of revised rules. Most owners have received their hard copy and signed. Some have not signed the waiver for release of liability. What needs to be done concerning those who have not signed the waiver? TBD
    11. Clubhouse outside facility survey: Total of 37 responses (some were 2 per household, some households only submitted one).
      Conclusion: horseshoes never used; bocce minimal use; basketball minimal; pickeball a lot of use; driving range minimal.
      Suggestions for new uses: corn hole, bigger patio, shuffleboard.
      What was found out was that horseshoe is not used and it is an eyesore. Proposal from Alliance to remove it for $1875. The board tabled the discussion based on future expenses; potential to have work done next month.
    12. Landscape vendor contract update: 4 bids submitted; 3 in the ballpark (Northpoint, Alliance, Epic). Positive feedback from meeting attendees on Alliance. Survey review showed that most people are happy with Alliance.
    13. Low water pressure complaints: Pennichuck has been contacted. Speculation that there is excess water consumed during peak times. Pennichuck has done a 7 day test on the hydrant and found out that there is irregular functioning of software on a pump in Hudson. Software installation probably by the end of the month will mitigate low pressure.
    14. Out of service fire hydrant on corner of Pepper Hill Road & Black Forest Circle: This was a function of the water pressure test; the fire department was notified about the issue. Owner suggested that there be another pressure test after the software update. Water discoloration feedback – Pennichuck bled out the discoloration. Owner asked if we could be notified of future tests that would result in discolored water.
    15. Cribbage Plaque – Chris Putnam has offered to donate the plaque to the clubhouse for display. Discussion – would it be affixed? Right now, the plan is to display it near the golf trophy. Motion passed 5-0 with decision on location of the plaque TBD.
    16. Community Comments:

    Ellen Medeiros – issue of paid vendors coming into the clubhouse. Paid entertainers and food service are not prohibited in the bylaws; could sign liability waivers. Board has never taken any action to set up a policy. Concern that we don’t want someone “setting up a business” in the clubhouse. Also, is it just for HW residents or outsiders? Board will discuss – how would it work and define guidelines ahead of the situation coming up. Our by-laws make NO mention of activities….only facilities. The by-laws give the BOD no control of social activities.

    1. Adjournment: 2:28 PM

     

    Summary of HW BOD Meeting 8/21/19

    HW BOD Meeting – 8/21/19

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    The HW Board meeting was held on August 21, 2019 at the Clubhouse.

    July + June meeting minutes approved as written.

    The financial statements were presented to the Board by Tim Wege- income was favorable.

    Management Reports were presented:
    – Entertaining bids from five (5) Landscaping service providers. Property ‘walkaround’ performed.
    – Reports of low water pressure discussed. Star to follow-up with Alliance (irrigation timing?).

    Beautification Committee
    – Brief summary of signage under consideration. Question from the floor pertaining to relationship of signage to beautification efforts.

    Clubhouse Committee
    – Periodic maintenance of specific equipment summarized (HVAC, Exercise Equip, AED). No major issues.
    – Question from floor regarding installation of new fan. Brief discussion about possible alternative(s).
    – Brief discussion about air handling and conditioning of the main floor, and the interdependency of specific common areas of the level to the provided ‘zones’.

    AAI Requests
    – 8 Quarry Road – Routine item – Approved
    – 12 Tavern Hill Road – no notes taken
    – 6 Church Lane – Deck installation – Approved
    – 26 Black Forest Circle – Tree Replacement – Motion to Table item (bylaw restrictions)
    – 24 Black Forest Circle – Tree Replacement – Disapproved (bylaw restrictions)
    – 26 Pepper Hill Road – Mulch Bed – Approved

    New Business
    – Proposed – Revision of rules for upkeep and maintenance (No more Charts). Details to follow. Process streamlined – Approved/Adopted new revised rules
    – Landscape survey results summarized. These will be posted.
    – Occupancy Rule – Brief discussion about the nature of the rule and need for clarity.
    – Brief discussion about new Clubhouse Outdoor Equipment Usage Survey (Aug 30 end date)
    – Proposed – New “Welcome letter” for new residents – Accepted
    – Landscape Concern expressed – Fungus + Skipped Mowing + Height of cut – Brief discussion

    Meeting adjourned at 2:45

    BOD Meeting Highlights – 6/18/19

    HW BOD Meeting – 6/18/19 Call to order at 2:00p

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    The HW Board meeting was held on June 18, 2019 at the Clubhouse.

    May meeting minutes approved as written.

    The financial statements were presented to the Board by Tim Wege- income was favorab-le. May financial report accepted.

    Management Reports were presented:
    – Age Affidavit update: 100% of forms returned.
    – Alliance 2019 aeration and over-seeding proposal: Have quote from Alliance, waiting on quotes from several other venders. There has been less crabgrass and fewer complaints so far this season There was some discussion on trimming: several instances where trimming near tree lines and other areas has been lacking. A concern was voiced about the ornamental grass at entrance on 102 needing inspection and possible remediation.

    Beautification Committee
    – Brief summary of status stated that the committee was still working on quotes for Quarry Rd divider work.
    – Working to organize a volunteer work group.

    Clubhouse Committee
    – Bob McGrath reported that the cleaning of the inside of the clubhouse is scheduled; the power washing of outside of clubhouse is scheduled.
    – Bob indicated that power wash company would allow for power washing residents’ homes on the same day. See Bob.

    AAI Requests
    – 8 Quarry Road- Routine item – Approved
    – 8 Tavern Hill Road- Routine item – Approved
    – 37 Quarry Road- Pine tree removal, it is in danger of falling; quotes being acquired – Approved.

    New Business
    – ByLaws and Declaration amendments • Have been filed with the county • Hard Copies will be delivered to each dwelling unit; signatures will be requested for verification.
    – Town council Meeting 6/17/19 • Town Council Approved request to change Hickory Woods zone from C2 to AR1. • Board will still need to monitor any zoning requests or variance requests by owners of the lots on 102 on both sides of entrance.
    – Landscape specifications • Board will be sending a Landscaping Survey out to the residents to gather input. A quick turnaround will be requested.
    – Coalition of 55 & older communities • John Goglia (Previously on Londonderry’s Senior Resources Committee) has been talking to the other 55 & older communities in Londonderry about gathering representatives for a discussion of issues relevant to our common benefits. The meeting is still to be scheduled.

    Community Comments:
    – Resident reported that a sprinkler head damaged by a snowplow has not been replaced. The grass in the area has been.
    – Resident asked about maintenance of the shell-based Bocce court and possible issue with damage to the Bocce balls. Tim Wege reported that New Star has provided raking and leveling of the shell court at the beginning of the season. If additional maintenance is required New Star can provide it but only as requested.
    – Resident indicated that the letter sent out to provide guidance on age restrictions on people living in units was confusing especially when coving a person over 22 but under 55. A request was made that a more complete coverage of this topic be prepared and sent to unit owners. This should include the relevant sections of the Bylaws and Declaration.

    Meeting adjourned at 1:55

    BOD Meeting Highlights-5/15/19

    HW BOD Meeting –5/15/19 Call to order at 1:30p

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    The HW Board meeting was held on May 15, 2019 at the Clubhouse.

    • March meeting minutes approved as written.
    • The financial statements were presented to the Board by Tim Wege- income was favorable.
    • Management Reports were presented:
    • Age Affidavit: 2 return forms outstanding.
    • Alliance proposal for corner of Black Forest and Pepper Hill-passed
    • Update from New Star regarding flushing of hydrants- hydrants to be flushed on the 16th.
    • Update from New Star regarding water testing-HW water source is Litchfield. Water samples are taken from wells.
    • 24 Pepper Hill Road-Replace Utility Box Plants
    • Building Inspector Approval of Furnace Room-Room is complete and up to code.
    • Golf Nets & Bocce Court-Ready for use
    • Power Washing Clubhouse-estimates; three estimates were obtained cost will be $350.00
    • General Approach to “Bare Spot” Repairs: Alliance to go forward with Bug Control. Board to make specifications for mulch

    Beautification Committee: No formal report

    AAI Requests

    • 3 Quarry Road: Shutter request-approved

    New Business

    • Update on Septic tank riser discussion:
    • Reminder for Re-zoning request meeting May 20, 2019. Check Website/email for details.

    Community Comments:

    Several residents raised concerns over landscaping problems that have not been reconciled with Spring Clean-up. Residents reported many areas where grass is spotty. Residents reported issues around water run off.

    Meeting adjourned at 2:30p

    BOD Meeting Highlights – 4/17/19

    HW BOD Meeting –4/17/19 Call to order at 1:30p

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    The HW Board meeting was held on April 17, 2019 at the Clubhouse.

    March meeting minutes approved as written.

    The financial statements were presented to the Board by Tim Wege- income was favorable. Unfavorable item: Club House repairs by Crack X. Financial report accepted.

    Leach Field vote: 66 owners voted in favor, 22 against, 1 abstain, 9 no votes. Amendment to Bylaws passed.

    Management Reports were presented:

    • Age Affidavit: 14 return forms outstanding.
    • AED Inspection: passed

    Beautification Committee: No formal report

    Clubhouse Committee

    • Bob McGrath reported that the clubhouse chairs have been inspected and legs tightened. Patio furniture will be out next week. Outdoor courts will be addressed.

    AAI Requests

    • 28 Quarry Road-Generator installation, approved as routine request.
    • 10 Pepper Hill Road- landscaping approved with clarification.
    • 26 Black Forest Circle-CA Maintenance, approved with contingency.

    New Business

    • Leach Field Amendment- Unit owners will be financially responsible for leach field repairs.
    • Pumping of settling tanks on shared leach fields: HOA will pay for pumping of settling tanks on shared leach fields after 5 years of use. Dates to be determined.
    • Inspection of shared leach fields: Motion was made to inspect shared leach fields upon the 5th anniversary of use. Passed.
    • Tavern Hill Sign: Amended motion for signage on Tavern Hill to be moved from the side of the road to the center Island passed.

    Community Comments:      

    • Resident questioned the timing of contract with Alliance. The contract expires at the end of this season. The HOA will be seeking competitive bids.
    • Resident at 2 Black Forest Road informed BOD that the garage door had been repaired.
    • Resident concern regarding fire hydrant maintenance and whether the cost of flushing hydrants is factored into the yearly fee for hydrants. HOA will investigate.
    • Resident inquired about whether the community is considered a public water system. With public water systems the State requires routine water testing. HW water comes from Hudson/Litchfield wells and would not be considered public.
    • Beautification committee member, Cherryl Gordon thanked Pat Hoopes for all the work she has done on the beautification committee. As a newly elected Board Member she is stepping down as the committee co-chairman. The committee is seeking a volunteer to fill the open seat. Interested parties may contact Cherryl Gordon.

    Meeting adjourned at 2:15p

     

    Leach Field Financing – Vote Results

    AT 7:20 PM ON APRIL 16, 2019
    THE RESULTS OF THE VOTE CONCERNING LEACH FIELD FINANCING WAS ANNOUNCED:

    IN FAVOR: 66 UNITS
    AGAINST: 22 UNITS
    NOT VOTING: 9 UNITS
    ABSTENTION: 1 UNIT

    (THE BYLAW AMENDMENT SUCCEEDED)

    From:     Hickory Woods Board of Directors

    To:        Unit Owners

    Subject:    Special Owner’s Meeting – Scheduled for April 16, 2019

    A Special Owner’s Meeting has been scheduled for April 16, 2019 at 7:00 PM in order to amend our Bylaws.  The primary purpose of the amendments is to remove the financial burden that our leach fields are placing on our Reserve Fund and our monthly assessments.

    Prior to proposing these changes, we reviewed the State Condominium Law and our own Declaration and Bylaws.  We also consulted legal counsel to assure we were on firm ground.

    Attached you will find:

    • Background information related to the leach field change as well as our view of its benefits. (attachment-1)
    • A copy of the State Law enabling this change. (attachment-2)
    • The paragraph in our Bylaws that will be changed. (attachment-3)

     

    An additional amendment to our Bylaws is being proposed to correct an error that was made in the last round of Bylaw amendments.  Those changes were made to bring our Bylaws into compliance with the State Condominium Law.  This change makes it clear that Board vacancies must be filled by a vote of the Unit Owners, at a Special Unit Owners Meeting. This was the original intent of the committee making the changes.  A copy of the Bylaw’s change being proposed is attached.  (attachment-4)

    It is critically important that you vote either in person at the meeting or by submitting your proxy.  We must have approval of at least 66 unit owners for these amendments to succeed.

    If you have any questions please contact us at:

    bod-input@hwcommunity.info.

    BOD Meeting Highlights – 3/20/19

    HW BOD Meeting – 3/20/19 Call to order at 1:30p

    (Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

    The HW Board meeting was held on March 20, 2019 at the Clubhouse.

    • The Board welcomed Pat Hoopes as the newly elected Board Member.
    • Annual meeting minutes approved as written.
    • The financial statements were presented to the Board by Tim Wege- accepted
    • Management Reports were presented:

    Discussed signs at entrances that will not be installed until ground                                thaw.

    There was a motion to replace the existing signs with the larger signs.       Approved.

    Club House Committee

    Bob McGrath reported updates on Club House Common issues.

    • Request for four folding tables – approved, not to exceed $225.00

    Beautification Committee

    • Bob Medeiros reported that the committee would resume business once weather permits.

       New Business:

    • Unit owners will be allowed to comment on each issue brought up at Board meetings directly related to a motion. Passed.
    • Motion to open account with Fidelity for C.D.’s for reserve funds. Passed.
    • Motion to move $25,000 to a Fidelity C. D. Passed.
    • Motion to schedule an Owner’s meeting on 4/16/19 to consider by-law changes regarding leech field maintenance responsibilities, owner’s vs. HOA. Having unit owners be responsible for maintenance of leach fields lowers HOA fees and is incentive for owners to maintain (pump) tanks. There was a lot of discussion regarding this issue and the decision was made to hold an informational meeting on 4/9. Passed.
    • Phil Lee explained town-zoning issues – there will be a town-zoning meeting on 4/3. Residential zoning vs. C-2 and 75 foot buffer from businesses.

    Community Comments:

    • Resident questioned the cost of getting on the zoning agenda – notice to abutters.
    • Resident requested a No Outlet sign to be placed at the beginning of Pepper Hill – Will be installed.

    Meeting adjourned at 2:30p