NOTE: Although we usually do not publish draft, unofficial Board meeting minutes, our April meeting was closed due to the Covid-19 restrictions.  Below is the Draft, unofficial meeting minutes for our website.  During our May meeting we will be voting to approve them.

Hickory Woods Board of Directors Virtual Meeting Minutes
April 15, 2020 (Wednesday) 1:30 PM 

Attendees:
Board members: Philip Lee, Rick Newman, Bob Medeiros, Nancy Shearer, Pat Hoopes.
New Star Attendees: Tim Wedge, Sarah Scribner
Clubhouse Committee Chair: Bob McGrath (left meeting after his report) 

Meeting called to order at 1:33 PM by Philip Lee  

1. Review of February 19, 2020 minutes: Motion made and seconded; all present Board members accepted February minutes.
2. March meeting was canceled due to Covid-19 virus 
3. Review of February and March 2020 financials: 
   * March financials: Overall the financials for March were favorable.
   Variances were due to Legal expenses and Water bill. The rental fee of Fire Hydrants increased. Rental fees for Fire Hydrants have increased by $149 per month which will results in an unfunded deficit of $1800 by the end of the year. At this point, the contingency fund has not been touched. A motion was made and seconded to accept the March 2020 financials. All board members accepted the March 2020 financials.
   * February financials: Overall the financials for February were also favorable. Variances were due to Legal expenses and a fire alarm repair in the clubhouse.
   A motion was made and seconded to accept the February 2020 financials.
   All board members accepted the March 2020 financials.

3. Management Report:
   * Walkabout with Philip Lee, Nancy Shearer and Rick Newman as well as Tim Wege (New Star) and Jason Dumayne (Alliance) was completed on April 8, 2020. The purpose was to assess for plow damage.
   * Spring cleanup has started
   * Loam with seed has been put on all thin areas including driveway edges
   * Golf nets have been hung
   * All 3 lights for the American flag have been replaced and were warrantied
   * The ceiling fan in the room adjacent to the library has been hung
   Board Comments:
   * Damage due to plowing will be addressed with Alliance. There should be improved supervision and training.
   * Tim to check quote to see if switch was included in the original quote for the installation of the ceiling fan. Currently the switch only turns power to fan & light, the pull cords regulate light brightness and fan speed.
   * Since they are considered Capital expenses, payment for the fan and lights around the American flag will come from Reserve funds not Operation funds.
4. Clubhouse Committee Report (Bob McGrath):
   * Pickleball court nets will be hung shortly
   * A new cup holder on exercise bike has been ordered and will be replaced once received
   * Bob has placed 3 additional disinfectant spray bottles with paper towels in the rooms on the top floor in case these rooms are used.
   * The treadmill thought to need replacement of the belt was found to have the motor housing improperly secured. This seems to have fixed the problem. The committee will continue to monitor.
   * The cleaning company has increased cleaning coverage including wiping down all handrails, counter and table tops, door knobs and push bars with disinfectant. Additionally, they are wiping down all exercise equipment. There are no additional charges for these extras.
   * The supply room door has been locked.
   * Dog waste has been found in the clubhouse trash bin
   * Board discussion regarding outside facilities:
   • Patio furniture will not be brought outside
   • Grill will be disconnected
   • No guests will be allowed to use any outside facilities
   • Nancy will send out a message to the community

5. Application for improvement requests:
a. 1 Quarry Road: Request for window in basement was approved by Board email vote on March 20, 2020. The window is in the back of the unit and matches existing windows.
b. 16 Black Forest Circle: Front gutter request approved as routine
c.  27 Quarry Road: Extensive landscaping and patio request. Will resubmit broken up into smaller pieces of work. Because of seasonal timing, the Board will vote on the request via email. The next Board meeting is not until May 20, 2020.
d. 9 Quarry Road: request to place shrub in front. AAI request is not required contingent on shrub being placed in existing mulch bed.

Old Business: 

• Outcome of matured CDs:
  88K Capital Reserve CD has been rolled over with Enterprise at 2% interest for 18 months
  70K Capital Reserve CD was with Enterprise and is now with Primary Bank for 2%, 18 months. We were close to the limit the FDIC insures so the money was broken up in 2 different banks.
• 11K was left in the Capital Reserve money market account. This fund is increased every monthly by 4K from our monthly HOA dues.
• There is 25K in a Fidelity account that still has Brian’s name on it. This will be changed to Bob but has been delayed due to the current virus situation.
• A motion was made and seconded to accept the CD plan above via email. All board members accepted the CD plan via email communication.
• Many thanks to Bob Medeiros who was instrumental in securing the rates of 2% prior to the Covid-19 effect on the banking industry. Current rates are about 1.1%. Prompt action by our Treasurer gained us $2120 in additional income over the life of these CDs.

1. Financial Review
   New Star provided a copy of a review for the Board to consider. This was just provided a short time ago and the Board has not had adequate time to review. The Board will table this discussion until the next Board meeting.
2. Reordering of Electronic Files: 
   1. All Board members have reviewed their sections 
   2. Philip has moved the files into a new Google access 
   3. Nancy has reviewed the files
   4. The remainder of the Board will review to ensure no documents have been lost
   5. Once everyone is in agreement, Nancy will move currently held documents into new filing system
3. Standard Operating Procedure for Additions, Alterations and Improvements:
   * All Board members approve the version sent on April 9, 2020. Nancy will finalize the document and send to Sarah as well as post in new electronic files.
   * The standardized approval letter will be sent to Sarah for comments

Legislative actions: Pat Hoopes and Bob Medeiros will be the Board liaison for the Londonderry Senior Community Coalition and for the state level legislation activity. 

CAI membership: Membership will be assumed by Rick Newman once the current membership for Bob Medeiros expires.

New Business:

Spring Walkabout: The Board will be sending a letter to Alliance to address the snow plow damage to curbing and driveways this year. The damage was more extensive this year in comparison to previous years. The letter is to request improved training and supervision of workers. Additionally to increase staking to allow improved visualization for plow drivers.

Alliance proposal: A new proposal for $2875 was received for the removal of the horseshoe pit and the removal of shells in the bocce court. This quote was $1,000 higher with the addition of the shell removal.
* Tim will follow up with other vendors to see if the cost of shell removal can be reduced. 

Reserve study update:
Per Reserve Study, the next review would be scheduled in 2023 at a cost of $4502.00 The Board will determine if this is necessary in 2023 after we obtain some further detail on what the update includes.

TEAM engineering evaluation of Tavern Hill Road, Church Lane and Black Forest Circle at the Tavern Hill intersection:
* This will help determine if the above mentioned roads will need replacement prior to the date projected on the Reserve Study.
* This will help determine if substandard materials were used in construction
* This will help determine if construction equipment shortened the life of these roads. Construction equipment needed for later buildout of our community could have used unpaved roads by entering via West Road.

The cost of this evaluation is $2500.00. A motion was made to have TEAM engineering proceed with the evaluation, this motion was seconded and all Board members approved this expenditure.

Shotgun or Artillery fungus from mulch: Nancy asked Tim to follow up with Jason to see if this is an issue with the mulch they will be using.

Turn lane at Cross Farm It is unclear if there is a turn lane being constructed at Cross Farms. This was requested of our developer for Hickory Woods and denied.  Bob Medeiros will contact Londonderry Town Engineer to see if a turn lane is being constructed.

Adjournment: 2:49 PM 

Respectfully submitted, 

Nancy Shearer (Secretary)
Hickory Woods Board of Directors 

• Elderly Exemptions
• Disabled Exemptions
• Optional Veterans’ Tax Credits
• All Veterans’ Tax Credits
• Blind Exemptions
• Solar & Wind-Powered Exemptions
• Current Use Exemption

Note: This summary was compiled by an attendee at the meeting and is NOT an official minutes of the meeting. This is presented to keep unit owners up to date until the official meeting minutes become available after they are approved.

Hickory Woods Board of Directors Meeting Agenda
February 19, 2020 (Wednesday)
1:30 PM Clubhouse

Call to order – 1:30 PM

Attending Board Members: Phil Lee, Pat Hoopes, Nancy Shearer, Bob Medeiros. Absent: Rick Newman

1. Review of January 15, 2020 minutes – accepted 4-0
2. Review of January 2020 financials – Good start to our year, near break-even.
   Major bills included: a legal bill on easement discussion; contract for elevator maintenance; Alarm inspection.
   Maturing CDs
   Two CDs with Enterprise Bank which yield 2.23% are maturing 2/24/20
   -one is for $87,000
   -other is for $41,000
   -Also $32,182.79 in reserve savings; $25,000 to be moved into CD
   Enterprise Rates:
   18 Months       1.84%
   24 Months       2.03%
   Primary Bank Rates:     18 Months       2.00%
   Motion: Move proceeds of $41,000 maturing CD plus $25,000 from reserve savings to Primary Bank for investment in a 18 month CD at 2%.  Reinvest proceeds of maturing $87,000 CD into a 24 month CD at Enterprise Bank at 2.03%.
   Passed 4-0.
3. Management Report:
   *Two lights on the flag pole were out and now a third one out. Repairs will need to wait until spring.
   *A treadmill with 5 years of use needs maintenance work ($800 cost). Clubhouse committee will look at getting the repairs done. Potential advantage to replacing three machines but it will be a large cost. Or, should a high-end purchase be considered?
   *Monitoring of damages due to snow removal. This winter we have had 4 mailboxes damaged – may be due to the heavy wet snow. Curbing damage will be assessed in April.
   *Looking into the removal of the shells in the bocce court and installation of artificial grass.

4. Committee Reports:
   Clubhouse Committee: Bob McGrath reported that things are “status quo.” They will set up a schedule for installation of the golf nets and patio furniture. Fire alarm box was fixed yesterday. Request us to call the board members or clubhouse committee if the alarm box is malfunctioning. Discussion of the failed flag pole lights – due to moisture leaking into the seal. Two are under warranty and will be replaced at manufacturer’s expense. Comment that Alliance has not been shoveling the pathway to the flag pole and snow might be contributing to the moisture issue. Might be sensible to look at a different light design.
5. Application for Improvement Requests: None
   Old Business
6. Financial review: Since the start of Community Control (2/16) we have not had a formal review of finances. It’s not an audit, but rather to see if HW is doing things properly. This is a common practice for HOAs and is not as expensive as a full-blown audit. Cost should be around $2000. It’s routine and not driven by any irregularities. We would need to find the budget money (having spent $1500 already on legal expenses concerning easements). Recommended to hold off until another budget year and include it in the budget.
   New Business:
7. Board liaison for Clubhouse Committee – Rick Newman will be the liaison starting in March. It’s customary that the vice president of the board be the liaison. Motion passed 4-0
8. Developments at our Tavern Hill Road entrance – nothing new. Monument work completed on perimeter of HW.
9. Summary of meeting with Town Engineer, Town Planner and Town Manager – Londonderry Senior Community Coalition. Altogether, the 55+ population amounts to 1400 voters.
   *Issue of private roads – our “private” communities pay the same tax rate as areas with publicly maintained roads. State level study committee: House Bill 1490 would study taxation of communities with private roads. Information will be coming this week to encourage unit owners to contact state legislators.
   *Another bill is also pending to limit tax increases on people 67+ to 1% per year.
   *Another effort to find out where we stand with our roads being private and what it would take to make them public. Bottom line is that our developer and 7 others received variances to build. For HW to move forward would be a long process involving re-approval of the variances and the upgrading of the roads to town standards. (ex: Public roads are only allowed a 12% grade and HW does not meet that standard. There are two roads that are “driveways” – Church and the end of Pepper Hill.) There are many communities with these private roads – not all are 55+. There would be no guarantee that the proposal to become public roads would be accepted. It does not look promising but if it were to go forward it would be a community-wide discussion and decision.
10. Summary of Town Assessor presentation was sent out via email and is available on the HW website. Biggest item is that $5000 is added to assessments if you have a permanent generator (adding about $100 per year to your property taxes).
11. Community Comments:
    Budgeting for next year… Engineering Study of 2016 should be reviewed because things have changed (we now no longer have to set aside funds for leach field maintenance). Discussion – recommended to review it every five years. Cost would not be too high. Having a “Reserve Study” would cover these changes. It was last done in 2018. Recommended to review the reserve fund every five years.
    Comment for New Star that last week the roads were slippery and an email was sent to New Star. The response was that Alliance was out salting, but there was no Alliance seen in the neighborhood. This morning again it was slippery and Alliance was here after 9 which was too late. Tim said he would let Jason know.
    Adjournment @ 2:32 PM

• Call to Order: 7:00 PM
• Quorum: 50 Unit Owners were present, 31 by proxy (total 81)
• Philip Lee announced an off-agenda topic – snow removal. The Board had a lengthy meeting with Alliance following the two snow storms. Alliance has apologized and promised better performance in the future.
• Minutes were accepted: 2019 Annual Meeting, Special Meetings of March 19, 2019 and April 16, 2019
• Association Report:
  • 2019 goals accomplished:
    • 1) Improve communication
      • Re-instituted the email, bod-input@hwcommunity.info to enable direct communication with all members of the board.
      • Changed the rules for board meetings to enable unit members to comment on board actions in the course of the meetings.
      • Conducted surveys of unit owners to obtain opinions relating to snow clearance, landscaping and clubhouse facilities
    • 2) Maximize community financial resources
      • Opened a Fidelity account to take advantage of favorable CD rates.
      • Moved Capital Reserve funds to the Fidelity account to obtain more favorable rates.
      • Continued monitoring of CD rates to maximize return on investment.
    • 3) Made a commitment to stabilize Capital Reserve funding (following a $22 increase in assessments to make up for deficiencies in Capital Reserve funds.)
      • Transferred responsibility for leach field maintenance to unit owners. This was accomplished by a vote to change our Bylaws and Declaration.
      • Barring unforseen circumstances, no further increases in our Capital Reserve funding will be required until at least 2023.
      • A $24 monthly increase in 2020 was avoided.
      • An additional $13/month increase was avoided in 2021.
    • 4) Rules were simplified and streamlined
      • Responding to confusion and annoyance with the complexity of Section 13 of our rules governing common area improvements and maintenance.
      • Following a thorough review, the board reformulated the rules to make them more easily understood and more easy to comply with.
      • Eliminated 3 different forms and 2 charts now unnecessary.
    • 5) Rezoning of Hickory Woods from commercial to residential
      • 3/12/19 formally applied to the Town of Londonderry to rezone Hickory Woods from CII (commercial) to AR1 (residential).
      • 4/3/19 the application was approved by the Planning Board.
      • 5/20/19 the Town Council voted to approve the rezoning.
      • Result is a permanent increase in building setbacks around Hickory Woods from 50′ to 75′ – this increased setback will help to mitigate the effects of development of commercial lots that surround Hickory Woods.
    • 6) Through Rockingham County Registry of Deeds, we researched all of the easements pertinent to our property.
      • Distributed to the community a summary of the research.
      • The easements affect the commercial lots on Route 102; this research better prepares Hickory Woods to deal with the transfer of ownership and future developments of these lots.
    • 7) Renegotiation of landscaping and snow removal contracts
      • Solicited bids from five companies
      • Alliance was chosen primarily because of favorable responses by unit owners in the survey.
      • Contracts are for 3 years and cost 5.8% more than the contracts negotiated 2 years ago.
      • The new contracts include many enhancements
        • Guaranteed results (If there is a failure, Alliance will repair the damage at no cost.)
        • More rigorous timetable for lawn treatments.
        • Specified maintenance of lawn equipment to avoid disease spread.
        • Early start times at either end of the community to avoid late maintenance in some areas.
        • Provision to terminate the contact at our discretion.
  • 2019 Changes accomplished:
    • Bringing the Clubhouse up to fire code compliance; Mesiti did the work at no charge to the HOA. This avoids insurance liability and the work was approved by a Town inspector.
    • Developed a “Welcome Letter” for new homeowners that includes a brief orientation for future new owners.
    • Clarified and expanded rules for age restriction
  • 2020 Goals:
    • Assessment stabilization. Since the Capital Reserve is now adequately funded and the 3-year contracts for landscaping and snow removal are in place, the board will continue to endeavor to maintain assessments at their present level.
    • Minimize impact of commercial developments on properties surrounding Hickory Woods. Having rezoned from commercial to residential is important. We will obtain legal advice relating to easements and continue to stay in close touch with Town officials for the latest information.
    • Infrastructure review: roadways (Tavern Hill and Church); Clubhouse parking lot; exterior facilities at the clubhouse (focus on the horse shoe court and bocce shell court); interior painting; furniture replacement; pumping the holding tanks on the shared leach fields
    • Review the retention and indexing of HOA records due to changes in the boards and property managers
  • Financial Report
    • There is a 14K surplus which will be rolled into the 2020 operating budget
    • We had no large unexpected expenses
    • There was an increase in utility expenses – covered by contingency funds
    • We underspent some accounts
• Ratification of the 2020 Budget: Passed, 74 in favor, 2 against
• Vote for IRS 70-604 Annual Resolution: Passed
• Election of Directors: There were no nominations from the floor. Pat Hoopes and Rick Newman were elected to two year terms.
• Questions and Comments
  • Thanks to the Brian Wells for outstanding service to our community
  • Thanks to the many volunteers who make a difference for Hickory Woods: Clubhouse Committee, Beautification Committee, Website Working Group; Behind-the-scenes folks who contribute to the social events, flag display, card games, trips, library and sport events
  • Kudos and thanks to our Board of Directors!
• The Meeting adjourned at 7:30  PM

(Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

Hickory Woods Board of Directors Meeting: Summary
October 16, 2019 (Wednesday)
1:30 PM HW Clubhouse

1. Review of September minutes: Accepted 5-0
2. Review of September financial statement: Favorable operating balance by $1000 for the month; favorable so far this year. Report accepted 5-0.
3. Management Report:
   • Irrigation shutdown begins on Thursday 10/17
   • Pruning takes place this week; tie a red ribbon if nothing is to be touched at your home
   • Tree removal taking place on the 21^st (approved at last month’s meeting).

4. Committee Reports:
   Beautification Committee – no report
   Clubhouse Committee: (Bob McGrath)

• The AC has been changed to heat from AC.
• Pat Pannese (and friends) will take down the pickleball net.
• The patio furniture will be taken in after Two Buck Burger Night.

5. AAI Requests: 8 Quarry Rd., 2 Hydrangeas in common area – approved 5-0.

New Business:

6. Landscaping and Snow Clearance Contracts:

• Recap of the process of inviting bids: Two companies submitting bids were North Point and Alliance. North Point “guarantees their work.” In the interview of Alliance, the question of guaranteeing work was discussed and Alliance agreed to include it in writing. Both companies were competitive, but considering the community survey that said that most people were happy with Alliance, the 3-year contract was offered to Alliance. The new contract includes the guarantee statement.
• New 3-year contract for landscaping: $90,874 includes $2,425 in additional services (ex – insect treatments). Previous contract was $85,001.
• Snowplowing contract: $65,000 Previous contract was $60,000.
• The total increase of $10,873 (snow and landscaping) is a 7.5% increase. Factoring out the additional treatments ($2,425), the net increase amounts to 5.8% over the previous contract. Since this is a 3-year contract, the hope is that the HOA fees will be stable.
• Board acknowledged that communication with Alliance is sometimes the problem and have resolved to improve.
• Built into the contract are specific deadlines for application of treatments which will be held to unless there are weather issues.
• Alliance will send out questionnaire to residents to opt for extra services (snow shoveling of decks, generators).

7. Proposed Budget for 2020 – Will be sent to all households 21 days before the Annual Meeting (December 10, 2019).

•  The budget is finally approved at Annual Meeting (December 10, 2019) but is first approved by the board (accomplished at this meeting).
• Differences in the 2020 budget: The surpluses have NOT been applied to the reserves this year (compared to previous years) because the reserve fund doesn’t need it.
• Unspent monies from 2019 will be carried over to 2020 operating budget.
• Setting up an “emergency” fund of $12000 to avoid special assessments in the future. To be used only in an emergency to avoid increase in HOA fees. Unspent funds will carry over to future years and will be added to yearly. Motion carried 5-0.
• There will be a comparison chart to show changes compared to previous years. (Ex: fire hydrants increased 12% this year.) There was an extended discussion of the cost of fire hydrants with resident input.
• Reserve contributions will not increase until the next reserve study.
• Seal coating has been moved to next year.
• $800 to pump common holding tanks on Black Forest Circle which will indicate actions for 2021 for other common holding tanks and leach fields.
• Motion carried to accept the proposed budget 5-0.

8. Announcement of coming election to fill two seats on the Board of Directors: Two-year terms, voted at the Annual Meeting on 12/10/19. Applications should be submitted by the end of November to be included on the proxies.

9. Update on use of outside vendors for community events: Looking at the possibilities of using outside vendors for social and educational events.

• NOT for private parties. Would encourage diversity of offerings.
• Want to protect physical building.
• Invite comments from the community – email sent out 10/16 to solicit ideas.
• Rollout will include guidelines and would be “trial” basis.
• HOA would not be hiring; it would be resident driven. (Ex: training in use of the exercise equipment.)
• Discussion of liability and waivers to protect the community.
• Funds would come from individuals who use the service/vendors, not the HOA.

10. HW Community Library – approval to purchase two shelving units, one large and one short. (5-0 vote)

(Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

Hickory Woods Board of Directors Meeting
September 18, 2019 (Wednesday)
1:30 PM HW Clubhouse

1. August minutes: Motion to accept as written, approved 5-0
2. August financials: Continuing the trend of “financial good news.” Notable expenses: clubhouse cleaning, fitness contract payment, elevator door repair. Big picture view is that we are about $14,000 favorable, expenses compared to budgeting. We secured a 2% rate for $35000 transferred to an Enterpprise CD
3. Committee Reports:
   Beautification Committee – Peggy Piekos reported that the proposal for the West entrance median strip (cost of $1300 through Alliance) will match the main entry. Watering will need to be done by neighbors.  Passed 5-0. Signage would be separate proposal.
4. Clubhouse Committee – Bob McGrath reported that the timing for the removal of the patio furniture and driving nets will be decided soon.
5. AAI Requests:
   37 Quarry Road-Removal of tree behind home in common area- several small dead or dying trees. Passed 4-0 with 1 abstention.
6. 23 Quarry Road-2 Peach trees behind home 15 ft off porch- Discussion – fruit-bearing trees create a mess with droppings. Turned down the request (5-0 vote) and will refuse all future proposals for fruit trees.
7. 2020 Budget planning process. We have had small increases expenses on utilities. The budget will not be substantially different except for contracts for snow removal and landscaping.
   Reserve fund: We have been slightly over-funding ($38.50 compared to $41.00). The board needs to decide if we should continue to over-fund to avoid the 3% increase the following year. We have been contributing to the reserve fund to meet the state requirements. Motion to continue to contribute the higher rate to the reserve fund to avoid a future percentage increase. Passed 5-0.
8. Walk about with New Star, Alliance & Board: In general, the property is in good shape. Pricing for removal of 3 large trees was $1675 by Accura Tree. Motion to spend the money to remove trees passed 5-0.
9. Aeration and overseeding of lawns: Decided it wasn’t needed in general. Alternative to address problems with strips next to road and driveways. Alliance proposes $1500 for double aeration and seeing. Discussion about the “dustbowl” conditions in some areas. Motion to have the work done passed 5-0.
10. Revised rules for outdoor maintenance-Update on delivery to home owners: All owners were emailed with an attachment of revised rules. Most owners have received their hard copy and signed. Some have not signed the waiver for release of liability. What needs to be done concerning those who have not signed the waiver? TBD
11. Clubhouse outside facility survey: Total of 37 responses (some were 2 per household, some households only submitted one).
    Conclusion: horseshoes never used; bocce minimal use; basketball minimal; pickeball a lot of use; driving range minimal.
    Suggestions for new uses: corn hole, bigger patio, shuffleboard.
    What was found out was that horseshoe is not used and it is an eyesore. Proposal from Alliance to remove it for $1875. The board tabled the discussion based on future expenses; potential to have work done next month.
12. Landscape vendor contract update: 4 bids submitted; 3 in the ballpark (Northpoint, Alliance, Epic). Positive feedback from meeting attendees on Alliance. Survey review showed that most people are happy with Alliance.
13. Low water pressure complaints: Pennichuck has been contacted. Speculation that there is excess water consumed during peak times. Pennichuck has done a 7 day test on the hydrant and found out that there is irregular functioning of software on a pump in Hudson. Software installation probably by the end of the month will mitigate low pressure.
14. Out of service fire hydrant on corner of Pepper Hill Road & Black Forest Circle: This was a function of the water pressure test; the fire department was notified about the issue. Owner suggested that there be another pressure test after the software update. Water discoloration feedback – Pennichuck bled out the discoloration. Owner asked if we could be notified of future tests that would result in discolored water.
15. Cribbage Plaque – Chris Putnam has offered to donate the plaque to the clubhouse for display. Discussion – would it be affixed? Right now, the plan is to display it near the golf trophy. Motion passed 5-0 with decision on location of the plaque TBD.
16. Community Comments:

Ellen Medeiros – issue of paid vendors coming into the clubhouse. Paid entertainers and food service are not prohibited in the bylaws; could sign liability waivers. Board has never taken any action to set up a policy. Concern that we don’t want someone “setting up a business” in the clubhouse. Also, is it just for HW residents or outsiders? Board will discuss – how would it work and define guidelines ahead of the situation coming up. Our by-laws make NO mention of activities….only facilities. The by-laws give the BOD no control of social activities.

8. Adjournment: 2:28 PM