Note: This summary was compiled by an attendee at the meeting and is NOT an official minutes of the meeting. This is presented to keep unit owners up to date until the official meeting minutes become available after they are approved.

1/15/2020 BOD Meeting Highlight

Nov 20 minutes approved and adopted.
Members 2020: Philip Lee, Rick Newman, Nancy Shearer, Bob Medeiros, Pat Hoopes

Financials:
Nov & Dec Financial trending essentially “favorable to budget”.
One question from Board member regarding wording of a line item.
Financials Accepted.

Snow Removal summary:
Two (2) storms of note so far this season
Summary of feedback to Alliance regarding both Snow removal, and No-
Salt lists.
Reminder: Snow removal matters pertaining to Porch and Generator should be directed directly to Alliance. Snow removal related Curbing, Lawn, and Mailbox damage discussed. Curbing and Lawn will be accessed in spring. Use portal for Mailbox damage reporting.

Clubhouse: Recent inspection found one (1) Fire-alarm strobe defective – replacement approved.

Easements: Our obligations pertaining to the two (2) adjacent Lot-owner access to the Lots was explained briefly. More detail would be available in official minutes.

BOD meeting schedule announced. Schedule adopted.

Summary of Meeting with Town of Londonderry presented. Scheduling a meeting with town accessor.

Upcoming School District Event:
Technology Assistance Program
Could be helpful should you need a little help with your I.T.
Londonderry Senior Center Thurs, Jan 23, from 12 – 2pm

Board seeking clarity on its ability to rule on specific modification to property
Especially “Roof-Deck with Screens”
Moratorium on applications for “Roof-Deck with Screens” proposed ‘till board can ascertain its authority regarding such improvement; Seconded; Carried by vote.

HW BOD Meeting – 8/21/19

(Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

The HW Board meeting was held on August 21, 2019 at the Clubhouse.

July + June meeting minutes approved as written.

The financial statements were presented to the Board by Tim Wege- income was favorable.

Management Reports were presented:
– Entertaining bids from five (5) Landscaping service providers. Property ‘walkaround’ performed.
– Reports of low water pressure discussed. Star to follow-up with Alliance (irrigation timing?).

Beautification Committee
– Brief summary of signage under consideration. Question from the floor pertaining to relationship of signage to beautification efforts.

Clubhouse Committee
– Periodic maintenance of specific equipment summarized (HVAC, Exercise Equip, AED). No major issues.
– Question from floor regarding installation of new fan. Brief discussion about possible alternative(s).
– Brief discussion about air handling and conditioning of the main floor, and the interdependency of specific common areas of the level to the provided ‘zones’.

AAI Requests
– 8 Quarry Road – Routine item – Approved
– 12 Tavern Hill Road – no notes taken
– 6 Church Lane – Deck installation – Approved
– 26 Black Forest Circle – Tree Replacement – Motion to Table item (bylaw restrictions)
– 24 Black Forest Circle – Tree Replacement – Disapproved (bylaw restrictions)
– 26 Pepper Hill Road – Mulch Bed – Approved

New Business
– Proposed – Revision of rules for upkeep and maintenance (No more Charts). Details to follow. Process streamlined – Approved/Adopted new revised rules
– Landscape survey results summarized. These will be posted.
– Occupancy Rule – Brief discussion about the nature of the rule and need for clarity.
– Brief discussion about new Clubhouse Outdoor Equipment Usage Survey (Aug 30 end date)
– Proposed – New “Welcome letter” for new residents – Accepted
– Landscape Concern expressed – Fungus + Skipped Mowing + Height of cut – Brief discussion

Meeting adjourned at 2:45