HW BOD Meeting – 6/18/19 Call to order at 2:00p
(Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)
The HW Board meeting was held on June 18, 2019 at the Clubhouse.
May meeting minutes approved as written.
The financial statements were presented to the Board by Tim Wege- income was favorab-le. May financial report accepted.
Management Reports were presented:
– Age Affidavit update: 100% of forms returned.
– Alliance 2019 aeration and over-seeding proposal: Have quote from Alliance, waiting on quotes from several other venders. There has been less crabgrass and fewer complaints so far this season There was some discussion on trimming: several instances where trimming near tree lines and other areas has been lacking. A concern was voiced about the ornamental grass at entrance on 102 needing inspection and possible remediation.
Beautification Committee
– Brief summary of status stated that the committee was still working on quotes for Quarry Rd divider work.
– Working to organize a volunteer work group.
Clubhouse Committee
– Bob McGrath reported that the cleaning of the inside of the clubhouse is scheduled; the power washing of outside of clubhouse is scheduled.
– Bob indicated that power wash company would allow for power washing residents’ homes on the same day. See Bob.
AAI Requests
– 8 Quarry Road- Routine item – Approved
– 8 Tavern Hill Road- Routine item – Approved
– 37 Quarry Road- Pine tree removal, it is in danger of falling; quotes being acquired – Approved.
New Business
– ByLaws and Declaration amendments • Have been filed with the county • Hard Copies will be delivered to each dwelling unit; signatures will be requested for verification.
– Town council Meeting 6/17/19 • Town Council Approved request to change Hickory Woods zone from C2 to AR1. • Board will still need to monitor any zoning requests or variance requests by owners of the lots on 102 on both sides of entrance.
– Landscape specifications • Board will be sending a Landscaping Survey out to the residents to gather input. A quick turnaround will be requested.
– Coalition of 55 & older communities • John Goglia (Previously on Londonderry’s Senior Resources Committee) has been talking to the other 55 & older communities in Londonderry about gathering representatives for a discussion of issues relevant to our common benefits. The meeting is still to be scheduled.
Community Comments:
– Resident reported that a sprinkler head damaged by a snowplow has not been replaced. The grass in the area has been.
– Resident asked about maintenance of the shell-based Bocce court and possible issue with damage to the Bocce balls. Tim Wege reported that New Star has provided raking and leveling of the shell court at the beginning of the season. If additional maintenance is required New Star can provide it but only as requested.
– Resident indicated that the letter sent out to provide guidance on age restrictions on people living in units was confusing especially when coving a person over 22 but under 55. A request was made that a more complete coverage of this topic be prepared and sent to unit owners. This should include the relevant sections of the Bylaws and Declaration.
Meeting adjourned at 1:55