HW BOD Meeting –4/17/19 Call to order at 1:30p

(Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)

The HW Board meeting was held on April 17, 2019 at the Clubhouse.

March meeting minutes approved as written.

The financial statements were presented to the Board by Tim Wege- income was favorable. Unfavorable item: Club House repairs by Crack X. Financial report accepted.

Leach Field vote: 66 owners voted in favor, 22 against, 1 abstain, 9 no votes. Amendment to Bylaws passed.

Management Reports were presented:

• Age Affidavit: 14 return forms outstanding.
• AED Inspection: passed

Beautification Committee: No formal report

Clubhouse Committee

• Bob McGrath reported that the clubhouse chairs have been inspected and legs tightened. Patio furniture will be out next week. Outdoor courts will be addressed.

AAI Requests

• 28 Quarry Road-Generator installation, approved as routine request.
• 10 Pepper Hill Road- landscaping approved with clarification.
• 26 Black Forest Circle-CA Maintenance, approved with contingency.

New Business

• Leach Field Amendment- Unit owners will be financially responsible for leach field repairs.
• Pumping of settling tanks on shared leach fields: HOA will pay for pumping of settling tanks on shared leach fields after 5 years of use. Dates to be determined.
• Inspection of shared leach fields: Motion was made to inspect shared leach fields upon the 5^th anniversary of use. Passed.
• Tavern Hill Sign: Amended motion for signage on Tavern Hill to be moved from the side of the road to the center Island passed.

Community Comments:      

• Resident questioned the timing of contract with Alliance. The contract expires at the end of this season. The HOA will be seeking competitive bids.
• Resident at 2 Black Forest Road informed BOD that the garage door had been repaired.
• Resident concern regarding fire hydrant maintenance and whether the cost of flushing hydrants is factored into the yearly fee for hydrants. HOA will investigate.
• Resident inquired about whether the community is considered a public water system. With public water systems the State requires routine water testing. HW water comes from Hudson/Litchfield wells and would not be considered public.
• Beautification committee member, Cherryl Gordon thanked Pat Hoopes for all the work she has done on the beautification committee. As a newly elected Board Member she is stepping down as the committee co-chairman. The committee is seeking a volunteer to fill the open seat. Interested parties may contact Cherryl Gordon.

Meeting adjourned at 2:15p