(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)

The meeting was conducted by Tim Wege from New Star Properties, LLC.

Comments from Unit Owners
(These are not exact quotes; they are para-phrasings and summaries.)

• One unit owner criticized the memo from New Star Properties which reminded us of provisions of our Declaration and Londonderry town ordinances governing the age of persons who may reside in our community. He cited hypothetical examples of situations where those provisions might not be workable.
• Two separate unit owners, and former members of the Transition Committee, commented on the poor condition of Tavern Hill Road and questioned why core samples were not taken of the roadbed on Tavern Hill Road (as recommended in the final report from the Transition Committee) for analysis and possible use as a means of pressuring the developers to take remedial steps. (One of the commentators was myself, Philip Lee of 22 Quarry Road.)
  Brian Wells expressed outrage at these comments and accused the commentators, and by logical extension the entire Transition Committee, of doing an incomplete and inadequate job relating to the transition.
  (Note: Brian Wells himself made many contributions to the transition process. He wrote the Transition Committee Purpose and Mission Statement prior to it being formed. Brian Wells was also the Board’s liaison on the Transition Committee. As such he attended most of its meetings and participated in many of our walks in the rain around the community. He was continually apprised of all our decisions and was asked for his input at every step. He was consulted prior to the Committee’s deciding that it had completed its mission and he had agreed it was time to submit a final report to the Board prior to disbanding. Furthermore, he was provided a draft copy of the final report and was asked for his input. Never did he express dissatisfaction with the committee’s work. The foregoing made his comments impossible to understand.)
  (After the Board meeting I met with Brian to express my dismay at his comments and reminded him of the role he played in setting up, participating in and guiding the committee. During this conversation he agreed to make a written public apology for his statements. He subsequently told me he had prepared a written statement and submitted it to the Board for review; they opposed him making a written apology and opted to allow a verbal apology at the next Board meeting.)
• Another unit owner stated that he recently had to have two tires repaired. Both tires had nails in them. He did say he could not prove the nails came from Tavern Hill Road.

  Financial Report

• The Financial Report showed some slight overages related to landscaping needs and increased expenses for elevator maintenance. The report was approved by the Board.

  Property Management Issues

• Rug shampooing and installation of additional mirrors in the exercise room have been completed in the Clubhouse. Gutters will soon be installed near the front doors of the Clubhouse.
• Filling of 4216 feet of cracks, mostly on Tavern Hill Road and Church Lane, has been completed.
• Fall clean up will be performed in mid November

  2019 Budget

• There are two versions of the 2019 Budget. One version provides for a 10% increase in our monthly assessment, all of which will be added to our Reserves. The other version provides for a $50 increase in our assessment which will cover all of the increase in our reserves recommended by our Capital Reserves Study.
• The most notable increase in discretionary expenditures is the allocation of $5000 to the Beautification Committee.
• Since the Board does not have the authority to impose any more than a 10% increase in our assessments, a special meeting was scheduled for 12/4/18 at which a vote will be taken in an attempt to gain the required approval from two thirds of unit owners for an increase of $50 per month.
• A brief discussion was held among Board members concerning the possibility that the $50 increase might not be approved. Brian Wells was of the opinion that if the increase is not approved the Board would have to re-examine all budget expenditures with an eye toward identifying additional funds that could be added to the Reserve.

  Additions, Alterations or Improvements

• 2 routine requests were approved.
• One request for siding replacement was being returned for further information.

  Miscellaneous Issues

• Common Area maintenance rules were voted on and approved.
• Three positions on the Board of Directors will be opening up. Final announcement was made on 11/1/18, with a submission deadline of 11/30/18 for candidates to be included on the proxy/ballots.
• A series of motions were made approving membership on the Beautification Committee.
• Sprinkler heads located outside of your Limited Common Area will now be replaced or repaired at the expense of the HOA.
• Because of problems associated with vehicles using our roads as a short cut, the Property Manager was instructed to explore the cost of gates that could be remotely controlled.
• Allen Putnam attended a trade show related to electronic voting for HOA issues. His initial research indicates it might be a cheaper and more expeditious way of voting on matters such as budgets and board candidates elections. More research will be done.
• Also discussed was conducting a survey of unit owners to gain their opinions on the performance of Alliance Landscaping, gating the community, electronic voting, etc.