(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
The meeting was conducted by Tim Wege from New Star Properties, LLC.
Comments from Unit Owners
(These are not exact quotes; they are para-phrasings and summaries.)
One unit owner was concerned about the supercilious, indifferent and dismissive attitude of this Board in issuing directives and addressing concerns of unit owners.
A second unit owner agreed with the above unit owner concerning the present Board’s communications failings. She had already met with several Board members to discuss this very subject and had suggested that they hold a special informational meeting to address it. (On 8/24/18 a notification from New Star announced that the Board of Directors is scheduling a general informational meeting for owners on the evening of September 11th.)
Another unit owner commented on the deteriorating condition of Tavern Hill Road and the need for immediate repair. There are numerous cracks in the road in addition to hundreds of rusting nails embedded in the pavement. The board responded by saying that this issue will probably be addressed in the Capital Reserve Study which is due for publication shortly.
Another unit owner inquired about the lack of maintenance in the common areas near the lower end of Quarry Road. Mr. Wege said he would look into it.
Regarding the issue of rampant crabgrass, one unit owner explained that he had conducted a test by spraying some of his crabgrass with a defoliant that he had purchased and compared the results to those areas treated by Alliance. The crabgrass he had sprayed had died while the crabgrass treated by Alliance was still alive.
Financial Issues
The June and July Financial Reports were said to be generally in line with expectations and were approved by the Board.
Board authorized expenditures of less that $200 will no longer be tabulated with the rolling $10,000 limit for discretionary Board expenditures, but will be categorized as routine maintenance.
$125,000 in funds now sitting in low yield bank accounts will be transferred into 18 month Certificates of Deposit yielding 2.23%.
Security Cameras for rear of club house
The Board revoked its resolution to spend $1400 to install security cameras in the back of the club house.
The Board wants to more systematically study security needs around the club house before authorizing any expenditures.
Votes to Authorize Expenditures
The HVAC contract will be renewed at the same price as last year, $1294.
$4400 for aeration, over-seeding and slice seeding was authorized because of the unusually severe summer drought. Alliance will perform these services. Because of lapses in the way these services were carried out last year, New Star will follow-up to see they are performed correctly this time.
$2650 for the removal of overhanging trees was authorized. Alliance will perform this service.
$975 was approved for club house carpet cleaning. The vendor to be chosen is conditioned on our present contractor meeting that price.
Additions, Alterations or Improvements
Routine requests were approved.
A lattice up to 4 feet in height was approved to completely enclose the underparts of a deck.
A request for an enclosure above a deck was disapproved because it did not conform to guidelines previously issued. (This unit owner had already received approval for a screen enclosure with roof.)
(During this meeting there were no announcements concerning the Beautification Committee or the temporary moratorium on common area improvements.)
Thank you for these highlights.
They are appreciated
Marion and Carl