Board Meeting Highlights – February 21, 2018

Association News

(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)

Monthly Financial Review

  • No unusual expenses were incurred.
  • We are under budget at this time.

    Election of Officers for 2018

  • Allan Putnam was elected Chairman of the Board
  • Brian Wells was elected President
  • Brad Perham remains as Vice President
  • Liz Lannigan was elected Secretary
  • Dick Loschi remains as Treasurer

    Contracts

  • The landscaping contract with Alliance has also been renewed for two years – no increase in cost
  • The snow plowing contract with Alliance has be renewed for two years – no increase in cost
    (Anyone who is employed and requires early clearing of snow in order to get to work on time should notify the BOD.)

    Additions, Alterations or Improvements

  • The usual array of requests for generators and patios were approved.
  • New guidelines and rules for additions to Units were adopted which mainly revolved around requirements to use licensed contractors.
  • A second “Roofed Deck with Screens” was approved.
    There was a good deal of confusing discussion about the implications and ramifications of this approval. Members of the Board emphasized that a “Roofed Deck with Screens” does not constitute an expansion of the boundaries of the unit. Specifically, one of the board members mentioned Section 3 of the Declaration which defines the boundaries of units.
    (Editor’s Note: A review of Section 3.4.3 of the Declaration shows that one of the criteria which defines the horizontal boundary of a unit is as follows: “Ceiling: The exterior surface of the roof.” It would seem there is a great deal of confusion on this issue.)

    Transition Committee – Rick Jenkins
    The Transition Committee submitted its final report to the Board.

    In summary, the Committee identified thirty-five (35) separate issues which required remediation by the Developer. Of those thirty-five (35), twenty-four (24) issues are now considered to be satisfactorily addressed. Eleven (11) issues remain open and will have to be followed up by the Board of Directors.

    Please take the time to read the final report as it contains information important to all unit owners. Transition Committee Final Report

    Septic System Task Force:

  • The Septic System Task force is putting together packages for all the residents containing all the information you will need to know to maintain and service your septic systems. Some information will vary based on the type of system you have.
  • To help us to better complete the packages we are looking for some residents to review what we have included before we send them out to all the residents. Sort of like a BETA group to make sure you understand your system.
  • Spring is coming and there are probably some residents that will be interested in pumping out their systems and this information would be helpful if you are planning on servicing your system.
  • If you are interested in seeing what we put together please contact one of the team and we will prepare one especially for your system and will be happy to go over it with you. Contact: Bob McGrath, Brian Wells, Jim Shearer, Ron Daigle, or Brad Perham.

    Miscellaneous

  • Dates Changes for 2018 Board Meetings, May was changed to the 9th and November to the 14th.
  • Less than $120 was approved to buy some minor maintenance items for the billiard area of the club house.
  • Comments from Unit Owners:
    One of the recommendations contained in the final report from the Transition Committee concerned the commercial lot in front of our development which faces on Route 102. This lot, which is 1.74 acres, is owned by two of the developers of this community and will be put up for sale, if it is not already for sale. The Transition Committee felt the Board should begin planning relating to the eventual development of this lot.
    Unit owners agreed the Board should begin the process of planning concerning this lot.

    • 2 thoughts on “Board Meeting Highlights – February 21, 2018”

    1. Londonderry town elections will be held on March 11th at the high school. Please vote YES on the articles pertaining to the upgrading of the town’s communication system.
      This will be at NO COST to the residents, but will make an important impact on our communities. This upgrade supports the town, police and fire departments.

      1. Melodee

        Thanks for promoting the Town Election next week. And yes, I do think the Article on the upgrade of the communication systems for the town should be passed. We don’t think much about the emergency systems around us until we need them, so let’s get them updated and ready for the future as the town of Londonderry grows.

        Judy Noonan

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