To All:
We are going to have our annual meeting of the Association on Thursday February 25th at 6pm. Please mark this date on your calendars. The meeting purpose will be:
Board of Directors
Currently the Hickory Woods Board of Directors are John Kalantzakos, Rick Welch & Tony Mesiti. The role of the Board is defined in your Condo Docs on Page 32 Section 3.1. This section discusses the duties of the Board some of which are:
· Preparing budgets
· Hiring vendors for the maintenance of the established grounds & community buildings.
· Making and amending rules not in conflict with the written Declaration & Bylaws.
· Reviewing external changes proposed by homeowners.
· Keeping books and records.
· Maintaining Insurance coverages.
· Making decisions & interpretations on gray or undefined areas in the written rules.
The workload for the Board of Directors is substantial, so communities of this size hire a management company to collect the fees, provide the accounting, deal with all of the vendors, handle complaints, send out notices, and help run meetings. Today Hickory Woods LLC is providing this property management function.
On February 25th we will be voting for a Board of Directors. The ballot will have John, Rick & Tony as applicants as well as any residents who would like to run.
If you would like to run for the Board please send an email to me stating your interest with any brief background you would like the other community members to know about you. These submissions will be due by February 10th 2016 and will be distributed shortly after that. Since there will be 63 homes occupied we will need at least 42 homes to vote. Each home will only get 1 vote. If you can’t make the meeting, you can give a neighbor your proxy vote in writing (signed by you).
We will distribute ballots in advance. Your name and address will be filled in at the top and your vote will be at the bottom. When you vote you will tear the ballot in half with the top going into a different box than the bottom. This will insure privacy of the vote.
At this point the community is being sold so fast that I would like to encourage any resident who would like to be on the Board to apply. A thought was given to me to have up to a five person Board. This seems like a good idea the more I think of it if residents run. If residents do not run we would stay with three until August of 2016.
If we are voted off the board we will still help with an orderly transition and provide any support needed. It would also be helpful if I stayed on the Board until sales are complete, since a Board member has to provide information to the lenders when a new closing comes up.
Please contact me if you are interested or if you have questions, and mark your calendars for February 25th. Thanks.
John Kalantzakos
603-421-0560