Board Meeting Highlights – September 20, 2017

Association News

The following are highlights of the Board Meeting of September 20, 2017

(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)

Monthly Financial Review

  • No unusual expenses were incurred.
  • The “Rolling 12 Months $10K Cap, Off Budget Improvements” which documents the BOD discretionary expenditures was still missing from the monthly Financial Reports. Leah Borla promised to correct this omission.

    Status of Property Management Issues

  • Bids have been solicited for seal coating the parking lot.
  • Bids have also been solicited for carpet and window cleaning in the club house.
  • Bids for coming snow removal and next year’s landscaping have also been solicited.
  • Replacement of one of the bocci courts is due to take place in October.
  • The restoration of trees on Black Forest berm (14 trees) was again discussed. Replacement was estimated to cost $2350–John K. agreed to cover $1000. A motion was made and approved to accept the offer and proceed with the replacement shortly

    Library Proposal

  • The Board had approved spending $800 for four wood shelving units to be used as a library area in the small room near the clubhouse entrance.
  • The Board also approved selling or otherwise disposing of the desks and the filing cabinets in the adjoining room. (They were sold for $250.)
  • Three metal shelving units have been purchased.

    Rule Change

    The Board has approved a change to our Rules governing the sale of Units.
    The changes are as follows:
    – Owners should notify the Board in the event they intend to sell their unit.
    – Small signs advertising the sale will be allowed.
    – New owners will be supplied with keys and fob to access the club house.

    Committees

  • The ByLaws Committee
    – Special meeting is planned October 17, 2017 @ 7 PM to approve the State mandated changes and the changes that were made to remove references to the Declarant (the Builder) and to generally clean up the sloppy cut and paste document that was put together by the Builder.
    – An informational meeting is planned for September 26th.

  • The Club House Committee :
    – Lighting in the clubhouse has been changed to LED to improve lighting and reduce costs.
    – A list of defects in the clubhouse that was passed on to the Transition Committee. These have now been repaired by the Developer.

  • The Transition Committee:
    – They have met with the Developer after providing him with a list of items that need to be addressed.
    – He has already begun dealing with many of the issues identified by the committee and listed in the engineering report.


    Please go to Board Minutes for the latest meeting minutes.

    • One thought on “Board Meeting Highlights – September 20, 2017”

    1. The attendee has done an excellent job of recording the meeting activities. Pleas identify that person and consider having it done for every meeting. As the Board takes far too long to publish its minutes. You can all accept the volunteers’ minutes and vote on them by e-mail or phone.

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