The following are highlights of the Board Meeting of February 15, 2017
(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
The Board has asked that you keep them informed regarding the following issues:
- The service contract for the fitness equipment will cost $648.50 per year.
In the event of an equipment malfunction, please notify the Board at info-input@hwcommunity.info. - The front door latch on the Club House, which has been failing to lock, has been repaired. However, in the event of another malfunction please notify the Board at info-input@hwcommunity.info.
- Residents have complained about damage to their driveways during snow clearance operations. The Board has already spoken with the contractor concerning this issue, but would like to know if there is any continuing damage to driveways during snow clearance operations. Please notify the Board at info-input@hwcommunity.info.
The following issues were also discussed:
- The initial estimate received for the service contract for the Club House HVAC system was for $1294 per year. More estimates will be obtained.
- Several residents have requested that street lights be installed at both entrances to Hickory Woods. The Board received the following estimate from Eversource:
– Installation of light pole at Route 102: $1653
– Installation of light at Quarry Road: $1750
– Estimate of ongoing electricity costs: $560 per year
(The board is now attempting to obtain estimates to have another contractor install the poles.) - Several residents have also complained about the island in the middle of Quarry Road where it meets West Road. The Board is investigating this issue.
- Liability Release
Since our liability insurance coverage does not cover residents who are injured while using the common areas and does not cover guests who are engaged in athletic activities (see more detailed information) the Board has asked that a Liability Release be signed and submitted for use of the Common Areas.
As of 2/15/17 only forty-one (41) unit owners have submitted their release.
Please do so. 2017 Release HOA Agreement_r1
(In the mean time the Board is exploring obtaining additional insurance to cover these gaps.)
Due to problems with the Harvard Management-Evergreen Harvard Group web site, the latest meeting minutes have not been available. The Board has addressed this issue by making this information available for publication on the HW community web site. Please go to Board Minutes for the latest meeting minutes.
For those of you who were not at the Board meeting held on 1/11/17 the following occurred:
Election of Board Officers
– Brian Wells was elected as the Chairman of the Board & Secretary
– Liz Lannigan was elected as President
– Brad Perham was elected as the Vice President
– Dick Loschi was elected as the Treasurer