The Hickory Woods Board of Directors met on 8 August to review and approve a proposal for a grill at the clubhouse. A few of the residents put together a proposal for purchase and installation of a grill. The proposal was reviewed and the purchase of the grill and installation materials were approved.

Keys for the clubhouse have been obtained, two per household. Bob McGrath has the keys so please see him to get yours. The key fobs continue to work on the front doors. The keys will provide you access to the back door and the side door if necessary.

During the meeting we reviewed the survey results. For term duration limits almost all (91.4%) of the unit owners want the Board members to have term duration limits. Most of the unit owners (53.4%) would like a two year duration for the Board member terms, while 31% would like a three year term duration. Based on this the Board agreed to move forward with implementing a two year term duration limit. This will require a vote with a 2/3rd majority in favor at a meeting of the unit owners to allow us to amend the By-laws.

The survey results for the Operating Reserve funds show that about half of the residents (49.2%) want the two months of fees to be placed in the Capital Reserve to be used in future years for repairs and replacement of the capital facilities. About a third (29.5%) wanted the funds to be used for improvements to the neighborhood. Based on this feedback the Board is placing 2/3 of the funds into the Capital Reserve to cover future repairs and maintenance. The remaining 1/3 will be held in the Operating Reserve account until the 2017 budget is completed and approved and a detail capital plan is available.

At the 10 August monthly meeting two of the directors resigned for personal reasons. The remaining Board members thank them for their service and for being charter members of the HW Board.

We took action to create a request for new directors that will be posted on the web site and emailed to unit owners of record. Three director are needed to replace the two who resigned and John Kalantzakos who will be resigning this fall. A special meeting of the unit owner will be held the evening of 27 September to elect new directors and to vote on the term duration limit amendment to the By-laws.

During the meeting we also started the process of renewing the Insurance contract and starting the process of hiring the landscape contractor for 2017.

Sincerely,

The Hickory Woods Board of Directors

Contact us at: bod-input@hwcommunity.info