The Hickory Woods Board of Directors met with Doug Kilgore, our new property manager, on Wednesday 8 June. We discussed matters related to the transition from Hickory Woods LLC to Harvard Management Solutions (HMS). This included a detailed review of the budgets and current state of the HOA finances. The good news is our financial situation is in very good condition with adequate funding for all budget items.

While many action items came out of the meeting, the transition is going along smoothly. HMS started managing our HOA on 1 June as planned. They are now our primary point of contact for all HOA related matters. Doug acknowledged that some of you have asked about the HMS web site portal, which is not yet operational. He is working with the experts at HMS to get all of our information loaded and we should all have access before the end of June.

HW LLC has agreed to provide some funding for outdoor furniture at the clubhouse. The Board has appointed a committee to look into options, the associated costs and potential suppliers. This committee will report back to the Board on 29 June with their findings and recommendations.

The Boards guidance and advice for septic systems was published on the HW Community web site this past week. It is our hope that this will help you to avoid problems in the future.

The Board reviewed requests for Additions, Alterations or Improvements related to plantings, extension of a patio, and addition of a window box, and approved all submitted requests.

No one has been able to locate a key for the back door of the clubhouse. To solve this problem, HW LLC has agreed to rekey all of the clubhouse doors and to provide the keys to HMS. This may provide us with a means for providing residents with keys so that we can access the clubhouse from the back on the lower level.

Sincerely,

The Hickory Woods Board of Directors