The Hickory Woods Board of Directors met Wednesday 1 June to discuss matters related to the transition from Hickory Woods LLC to Harvard Management Solutions (HMS), consider suggestions, questions and requests provided by residents, and to review requests for Additions, Alterations or Improvements.
The transition between Hickory Woods LLC and HMS occurred on 1 June as defined in the property management contract. HMS is now the primary point of contact for Homeowner Association (HOA) related activities. All mail that was going the HW LLC will now be forwarded to HMS. Alarms and emergencies will be handled by HMS as well as routine maintenance and issues related to the HOA property. Next week the Board will be meeting with our HMS Property Manager to review all transition activities to be sure nothing has been missed and to be sure we, together, are ready to move forward.
The Board reviewed requests for Additions, Alterations or Improvements related to plantings, addition of a generator, addition of a window box, and the addition of sprinklers on common land, and approved all submitted requests.
We discussed maintenance and repair of septic systems and decided to send out, via the web site, some guidance for residents on how to use, maintain and obtain repair service for your septic system. You can expect to see that communication on the web site within the week.
The Board considered a request to move the horseshoe pit further from the Bocce court. While this is a concern and we will provide warning signs for safety, we believe that residents can provide adequate safety measures, such as not using the Bocce court near the horseshoe pit while horseshoes are being played.
We continue to examine options for the back door of the clubhouse. It was determined that the door can be latched open when people are outside using the common areas. This is accomplished with an Allen wrench that when inserted and turned latches the doors open (the rock no longer will be necessary). If using this method we must all be sure to relock the door after we are done using the common areas behind the clubhouse. Further investigations into obtaining keys for everyone are ongoing.
Sincerely,
The Hickory Woods Board of Directors