HW BOD Meeting – 8/21/19
(Highlights of the meeting were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved.)
The HW Board meeting was held on August 21, 2019 at the Clubhouse.
July + June meeting minutes approved as written.
The financial statements were presented to the Board by Tim Wege- income was favorable.
Management Reports were presented:
– Entertaining bids from five (5) Landscaping service providers. Property ‘walkaround’ performed.
– Reports of low water pressure discussed. Star to follow-up with Alliance (irrigation timing?).
Beautification Committee
– Brief summary of signage under consideration. Question from the floor pertaining to relationship of signage to beautification efforts.
Clubhouse Committee
– Periodic maintenance of specific equipment summarized (HVAC, Exercise Equip, AED). No major issues.
– Question from floor regarding installation of new fan. Brief discussion about possible alternative(s).
– Brief discussion about air handling and conditioning of the main floor, and the interdependency of specific common areas of the level to the provided ‘zones’.
AAI Requests
– 8 Quarry Road – Routine item – Approved
– 12 Tavern Hill Road – no notes taken
– 6 Church Lane – Deck installation – Approved
– 26 Black Forest Circle – Tree Replacement – Motion to Table item (bylaw restrictions)
– 24 Black Forest Circle – Tree Replacement – Disapproved (bylaw restrictions)
– 26 Pepper Hill Road – Mulch Bed – Approved
New Business
– Proposed – Revision of rules for upkeep and maintenance (No more Charts). Details to follow. Process streamlined – Approved/Adopted new revised rules
– Landscape survey results summarized. These will be posted.
– Occupancy Rule – Brief discussion about the nature of the rule and need for clarity.
– Brief discussion about new Clubhouse Outdoor Equipment Usage Survey (Aug 30 end date)
– Proposed – New “Welcome letter” for new residents – Accepted
– Landscape Concern expressed – Fungus + Skipped Mowing + Height of cut – Brief discussion
Meeting adjourned at 2:45
Forgot to mention: There was a brief summary of a meeting earlier this month at our clubhouse hosted by the HW BOD with representatives of 7 of the 11 Over 55 Communities in Londonderry. It was a great exchange of information for the benefit of all. Topics discussed were property managers, landscapers, snowplowing, taxes, road maintenance (including road lighting and fire hydrants) and several other concerns common to most communities. We discovered differences between our communities as well as common issues. The feedback for the first meeting was unanimously and overwhelmingly positive. There will be a second meeting in September hosted by Parrish Hills and there will be a more focused agenda.