(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)

The meeting was conducted by Tim Wege from New Star Properties, LLC.

Comments from Unit Owners
(These are not exact quotes; they are para-phrasings and summaries.)

• One unit owners asked about the Capital Reserve Study which had already been delivered to the Board. Response by the Board: the Capital Reserve Study was sent back to Team Engineering for edits. Furthermore, a unit owners meeting will be scheduled for 10/1/18 which will be attended by Team Engineering; the results of the study will be explained. The meeting will be held at 7:00 pm.
• Another unit owner inquired about what could be done about falling and leaning trees behind units on Pepper Hill Road. Response by Tim Wege: the matter will be looked into.
• An inquiry was made as to whether there was any progress concerning the temporary moratorium on common area improvements. Response: the matter is still under study.

  Financial Issues

• The August Financial Report showed some slight overages related to landscaping needs. The report was approved by the Board.
• The Property Manager is soliciting estimates for meeting our insurance needs when the existing contract expires.
• The Property Manager’s goal is to have most of the 2019 Budget issues resolved by the October Board Meeting

  Votes to Authorize Expenditures

• $300 was authorized for gutters over the clubhouse entrances.
• $980 was authorized for additional mirrors in the clubhouse gym.
• $2767 was approved for New England Sealcoating to fill 4216 feet of cracks, mostly on Tavern Hill Road and Church Lane.

  Property Management Issues

• Clubhouse carpet cleaning will take place next month.
• Common area hazardous tree removal has been completed.
• Aeration and overseeding will take place within the next week.
• Some sort of a “dead end” sign to prevent unnecessary traffic on Pepper Hill Road is being studied.

  Additions, Alterations or Improvements

• A routine request for shutters was approved.

  Miscellaneous Issues

• Board meetings were rescheduled as follows: October meeting 10/31/18, November meeting canceled, December meeting 12/5/18.
• Allan Putnam was designated as Treasurer.
• A series of rule changes revolving around the definition of “resident” vs “unit owner” and their attendant privileges were proposed by Brian Wells. (I assume we will hear more on this in the future.)
• Three positions on the Board of Directors will be opening up. Goal is to finalize an announcement by 11/1/18 which will establish a deadline of 11/30/18 for candidates to be included on the proxy/ballots.

  Transition Conclusion

• A series of resolutions were approved which closed out the last remaining items on the list of transition issues.
• Brian Wells will write a final report on the Transition.
  (We are now responsible for all further expenditures for the maintenance of Hickory Woods. The developer is absolved of any further responsibility.)