(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
The meeting was conducted by Tim Wege from New Star Properties, LLC.
Additions, Alterations or Improvements
As was announced at the last BOD meeting, the Board has suspended approving requests for improvements outside of owner’s “limited common areas”.
The Board, is still meeting with legal counsel to formulate a comprehensive policy concerning such improvements. These improvements have implications for the HOA’s maintenance responsibilities as well as its legal liability. At the same time limitations imposed by State Law, as well as our own Declaration and By Laws need to taken into account in formulating this policy.
There was a great deal of comment and confusion among unit owners concerning this suspension. Some unit owners took it to mean they were no longer allowed to maintain previously approved improvements to the common area. (Shortly after the meeting the BOD issued a clarification explaining that these improvements may continue to be maintained by the unit owners.)
All requests for Additions, Alterations or Improvements must now be submitted through the New Star web portal https://newstar.appfolio.com/connect/users/sign_in or via email to customerservice@newstarpropertiesnh.com. (See latest email communications from New Star.)
Financial Review
The June financial review was deferred until the August meeting to allow the new property manager sufficient time to properly prepare it.
Capital Reserve Study
On recommendation from Tim Wege, the Board approved spending $4200 to have Team Engineering do the Capital Reserve Study.
Security Cameras for rear of club house
On recommendation from Tim Wege, the Board approved spending $1400 to install signs and four security cameras in the back of the club house.
Miscellaneous Issues
The BOD voted to levy two months worth of assessments on new purchases of units. This money would go into the capital reserve fund in the same way we all paid two months worth of assessments when we purchased our units.
A new rule was passed stating there could be no private parties held at the club house. Any events held at the club house must be open to all unit owners.
“The Clubhouse with the surrounding patio and sports facilities in common areas are for the exclusive use of Hickory Woods residents and their invited guests. Residents may not hold any private events or functions, such as birthday or anniversary parties, wedding showers, or any other private celebration at the Clubhouse. All events and functions held at the Clubhouse must be open to all residents to attend.”
The BOD asks for volunteers to participate in the Beautification Committee to consider and recommend architectural standards for the HOA. . Applications should be submitted by 9/1/18.
A additional BOD meeting was scheduled for 12/12/18.
The Club House Committee is asking for volunteers to assist in maintaining the Bocci Ball courts.
Septic System Task Force
Only three residents have not received their Information packages.
The Task Force has been disbanded.
Comments from Residents
Aside from comments that resulted from confusion over maintenance of common area improvements, one resident felt that Alliance should not have been allowed to skip grass mowing because of drought conditions. He felt that the lawns should be mowed weekly and that drought conditions could be addressed by simply increasing the height adjustment on the mowers.
(The BOD did not address any of the “Contractor to HOA Transition Issues” mentioned at the 6/20/18 meeting of the BOD.)