The following are highlights of the Board Meeting of October 18, 2017
(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
Our Annual Meeting
The Board decided to hold our annual meeting in the clubhouse on the evening of January 16, 2018.
Our Bylaws
A Special meeting was held on October 17, 2017 @ 7 PM to vote on revising our bylaws.
We had 100% participation with 36 proxies submitted.
All four of the ballot questions passed with wide margins.
Monthly Financial Review
No unusual expenses were incurred. Finances are on track.
The “Rolling 12 Months $10K Cap, Off Budget Improvements” which documents the BOD discretionary expenditures was still missing from the monthly Financial Reports. Leah Borla promised to correct this omission at the last meeting, but we are still without it.
Status of Property Management Issues
The property will be surveyed by an expert to identify any hazardous trees that need removal.
Inquiries have disclosed that edging will not need to be installed on the putting green.
The fitness machines have been serviced.
Bids are being received for seal coating the parking lot.
Bids are also being received for carpet and window cleaning in the club house.
Bids are also being received for snow removal and next year’s landscaping. (There has been a request for additional insect and weed control. This will be discussed with the winning bidder of the landscaping contract.)
Replacement of one of the bocci courts is due to take place very shortly.
The restoration of trees on Black Forest berm should be done by Halloween. The cost to us will be $1250.
Discussion and debate
There was an extensive debate about the donation of an American Flag to be placed in the clubhouse.
The chairman pointed out that the Board needed to formulate a general policy for accepting donations.
It was decided that a few more details needed to be ironed out before plans could be finalized.
Committees
The Club House Committee :
– The patio furniture will be stored away for the winter after the Oktoberfest Celebration.
– In the first or second week of November the nets will be taken down and stored away.
The Transition Committee:
– A second meeting with the Developer will take place to review progress on correcting deficiencies noted by the engineer and committee
– Septic System maintenance has been identified as one of the issues that need to be addressed. The Board has decided to form a Task Force to make recommendations concerning this issue.
Please go to Board Minutes for the latest meeting minutes.