The following are highlights of the Board Meeting of June 21, 2017
(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
Monthly Financial Review
One unit is over 30 days delinquent with respect to its monthly assessment; this is due to the death of its occupant.
The Board has authority to spend up to $10,000 for improvements in any 12 month period. As of June there is approximately $305 available in this “Rolling Fund” to be spent at the Boards discretion. As of May there had been $2400 in the fund.
The “Rolling 12 Months $10K Cap, Off Budget Improvements” which documents the above-mentioned discretionary expenditures was mistakenly omitted from the Financial Report. Therefore it was difficult to tell where the $2100 was spent. Apparently the new street light at West Street ($1750) was paid for from this fund. It is due to be installed shortly.
Brad Perham made it clear that he is opposed to further expenditures from this fund without very careful consideration being given to the necessity of each proposed expenditure.
Status of Property Management Issues
“No soliciting, private road” signs have been posted at both entrances.
Golf netting and bocce courts are still in need of maintenance and repair. However, the company with whom Evergreen Harvard has been negotiating seems somewhat unreliable. Other alternatives will be explored.
The edge of the Putting green is still presenting an issue with respect to trimming grass growing next to the green. Alliance proposed aluminum edging at a cost of $775. This is still being looked into.
The restoration of trees on Black Forest berm (14 trees) was again discussed. Replacement was estimated to cost $2350–John K. agreed to cover $1000 (not half). There are a number of factors concerning this issue including whether or not the trees died before expiration of the warrantee. (Transition committee may be concerned with this.) One way or another the Board does not want to replace these trees until the Fall when they will be less likely to fall victim to drought.
Review of Library Proposal
The Board approved dedicating at least part of the room holding the two desks left by the developer to be used for shelving for the library.
The Board also approved selling or otherwise disposing of the desks and the filing cabinets in the adjoining room.
The question regarding acquisition of the shelving was left open pending further research.
Committees
The ByLaws Committee
– Redrawing of the Bylaws is complete and is now being reviewed by legal counsel.
– Special meeting is planned October 17, 2017 @ 7 PM to approve the State mandated changes and the changes that were made to remove references to the Declarant (the Builder) and to generally clean up the sloppy cut and paste document that was put together by the Builder.
– An informational meeting is planned for September 26th.
The Club House Committee :
– Window and screen cleaning strategy – quotes are being evaluated.
– The adequacy and cost of cleaning of the club house is still being studied.
– A number of defects in the club house have been passed on to the Transition Committee for their attention
The Transition Committee:
Three engineering firms have been met with and asked to submit bids for the following items:
1) To survey the property and compare it with the original plans approved by the Town of Londonderry.
2) To test and evaluate two leach fields used by multiple units which the committee thinks might be causing drainage/erosion problems.
3) To inspect the club house.
The bids submitted were reviewed by the committee and the committee submitted its recommendation to the Board.
Please go to Board Minutes for the latest meeting minutes.