The following are highlights of the Board Meeting of May 17, 2017
(These highlights were not prepared by the Board. They were prepared by an attendee of the meeting and are presented to keep unit owners up to date until the official meeting minutes become available after they are approved next month.)
Monthly Financial Review
Two units are two months behind in paying their monthly assessments; one of the units is behind due to the death of its occupant.
Clubhouse is incurring high electric charges. It is being looked into.
The Board has authority to spend up to $10,000 for improvement in any 12 month period. As of April there is approximately $2400 available in this “Rolling Fund” to be spent at the Boards discretion.
Possible use of this $2400: New light at West Street ($1750) however question will be asked if the cost can be amortized rather than paying it up front ??
Status of Property Management Issues
At 38 Quarry a large tree split, threatened the home and required the removal of 2 trees: cost $2250.
Golf netting – Court Builders of America ran into a problem because of the way the nets were put away last year – it took them extra time. There were missing zipties that need to be replaced. The installation seems to be shoddy.
Bocce courts are still in need of being leveled. Alternatives are being explored.
The edge of the Putting green is presenting an issue with respect to trimming grass growing next to the green. Alliance proposed aluminum edging at a cost of $775. This is still being looked into.
Barbecue Grill: Additional costs of $250 for extinguisher, box and post.
Restoration of trees on Black Forrest berm (14 trees) will cost $2350; John agreed to cover $1000 (not half). There are a number of factors concerning this issue including whether or not the trees died before expiration of the warranttee. Transition committee may be concerned with this. Dick will start the research.
Signage (no soliciting, private road) – work order has been put in for installation.
Liability Insurance
Since our liability insurance coverage does not cover residents who are injured while using the common areas and does not cover guests who are engaged in athletic activities (see more detailed information) the Board has asked that a Liability Release be signed and submitted for use of the Common Areas.
Only 60 of 90 units signed.
The Board will continue to investigate additional coverage.
A motion was made and approved stating that residents are responsible for their guests and for supervising them in the use of the common areas and athletic facilities AT THEIR OWN RISK. [rule already says that the owner will accompany the guest – this is added.]
Review of Motions Voted on Between Meetings
2 signs were approved warning: “Use athletic facilities at own risk”
The posting for Real Estate Sale signs has been approved:
– Realtor must get advanced approval from the board.
– Open House signs can only be up for one day.
Consideration of putting light at 102 entrance. Brian Wells has ascertained that the property is owned by John and Rick; they consented to putting light on their easement. However, should the property be developed, we may be liable for paying the elictric bill forever. The Board decided to wait and see how the West Street light goes.
Committees
The ByLaws Committee
– Redrawing the Bylaws is coming down the home stretch.
– Special meeting is planned October 17, 2017 @ 7 PM to approve the Sate mandated changes and the changes that were made to remove references to the Declarant (the Builder) and to generally clean up the sloppy cut and paste document that was put together by the Builder.
– An informational meeting is planned for September 26th.
The Club House Committee :
– No major maintenance issues
– Working on an inventory of supplies
– Reviewing energy audit – LED conversion
– Window and screen cleaning strategy – quotes needed
The Transition Committee:
– Board approved of Chairman (Rick Jenkins) and Co-chair (Phil Lee)
– A delegation has met with the town to explore the status of the Bonds as well as the towns role in our transition. Committee requested the Board send a letter to the Town requesting that the existing Bonds not be allowed to lapse before critical issues are addressed. Brian Wells will craft the letter for review by the Board.
– The need for a professional engineer is under discussion. Estimates are being obtained. Since the Nevins had a professional engineer review their property during transition, they will be contacted to ascertain their experience.
Please go to Board Minutes for the latest meeting minutes.