On 11 October we will be voting to fill the vacancies on the Board of Directors. Because there were a number of questions about how the vote would be accomplished, the Board of Directors, working with our property manager, Harvard Management Solutions, and our lawyers, have defined the following approach. We believe this approach is in keeping with the current By-laws and that it meets the needs of the community.

The election will require that a majority of the unit owners in good standing participate. So at the meeting we will need a quorum of at least 51% of the unit owners in good standing.

There will be no write in candidates allowed. Our By-laws have no provisions for handling write in votes and the Board is concerned that write in candidates will not serve if elected. If someone wants to run, they must indicate that by submitting an application.

The winners will be elected by a plurality vote. Candidates that receive the most votes will be elected. A set number or percentage of votes will not be required.

For the vote to change the By-laws, so that term durations can be defined, we will need a two thirds majority vote in favor of the change.

Sincerely,

Hickory Woods Board of Directors